Are you an organized and proactive individual looking for a stable and rewarding career? The Office Assistant position at the Legal Services Unit in Durban might be the perfect opportunity for you. This permanent, full-time position offers a dynamic work environment where your administrative and communication skills will be put to the test while contributing to the efficiency of a busy legal team.
Job Overview
The Office Assistant will be responsible for performing messenger and administrative support functions within the Legal Services Unit. This role, reporting to the Administration Officer, involves performing key tasks such as delivering legal documents, maintaining vehicle logs, and providing administrative support to the team.
Key Responsibilities
1. Messenger Functions
One of the primary duties of the Office Assistant will be performing messenger functions. This involves the collection and delivery of legal documents. You will be required to serve and deliver important documents to attorney firms. As a messenger, you’ll need to ensure that all documents are delivered in a timely and accurate manner, which requires an eye for detail and the ability to follow instructions carefully.
2. Filing and Documentation
The role also involves collecting and filing legal documents. Ensuring the proper filing and management of legal paperwork is crucial for maintaining an organized office. This responsibility will require attention to detail, as proper documentation is essential in any legal environment.
3. Vehicle Maintenance and Log Keeping
Another key responsibility is maintaining the log sheets for the unit’s vehicle. The Office Assistant will be tasked with recording details about the vehicle’s use and ensuring that any damages or faults are reported promptly. This ensures the team can rely on the vehicle for timely deliveries and other office-related transportation needs.
4. Administrative Support
The Office Assistant will provide valuable administrative support to the Legal Services Unit. This may include a variety of tasks such as organizing documents, coordinating schedules, handling communication, and offering general office assistance. The role is integral to the smooth operation of the team and offers the opportunity to work closely with senior staff and learn more about the legal field.
Required Competencies
To succeed in this role, there are several competencies that candidates must possess. These include:
- Written Communication: The ability to communicate clearly and effectively in writing is essential, especially when dealing with legal documents and communication.
- Oral Communication: Effective verbal communication is key in a legal environment. Whether it’s speaking with colleagues, attorneys, or clients, clear communication is vital.
- Attention to Detail: As the position involves handling legal documents, a keen eye for detail is crucial to avoid errors or omissions that could impact legal proceedings.
- Problem Solving: The ability to identify problems and find solutions, especially when handling administrative or operational issues, is important.
- Planning and Organizing: The Office Assistant will need to plan and organize their daily tasks efficiently. The role often involves managing multiple responsibilities simultaneously.
- Use of Technology: A basic understanding of office technology, including computers and office software, is required.
- Resilience and Action Orientation: The role may sometimes require you to handle stressful situations, and resilience is essential to maintain productivity and performance under pressure.
Essential Requirements
To be considered for this position, candidates must meet the following requirements:
- Grade 12 (NQF Level 4) or an equivalent qualification.
- A valid motor vehicle driving license is essential, as the role involves driving the unit’s vehicle to deliver documents and perform other messenger duties.
Preferred Requirements
Currently, there are no additional preferred qualifications or experience listed for this position. However, candidates with previous experience in administrative or support roles will have an added advantage.
Employment Benefits
This full-time position offers a range of benefits to successful candidates. These include:
- Housing Subsidy: Assistance with housing costs, offering financial support for employees living in the area.
- Leave: Paid annual leave to allow employees to rest and recharge.
- Medical Aid: Health benefits, ensuring that employees have access to medical care when needed.
- Pension Fund: Retirement benefits to help employees plan for their future.
- 13th Cheque: An annual bonus, typically paid in December, providing an additional financial benefit.
Remuneration
The position offers a competitive salary range between R141,770.69 and R178,814.46 per annum, depending on experience and qualifications. This package is designed to attract qualified individuals who are committed to contributing to the success of the Legal Services Unit.
How to Apply
Interested candidates can apply for the position by contacting Hlengiwe Mhlongo at the following number: 031 3227736 for more details about the role or to submit an application. The closing date for applications is 27 June 2025, so be sure to submit your application well before the deadline.
The Office Assistant position at the Legal Services Unit in Durban offers an excellent opportunity to develop your skills in an administrative and legal setting. This role provides variety in daily tasks, from document handling to vehicle maintenance, and is ideal for someone with strong organizational skills and a passion for supporting a team.
If you meet the essential requirements and are ready to take on a dynamic new challenge, this could be the perfect job for you.
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