Are you seeking a rewarding career opportunity in administration? The Polokwane Municipality is offering two exciting positions for a secretary in their Roads Services and Transportation Departments. These roles are perfect for individuals with a keen interest in office management and administrative support. The positions provide an excellent opportunity to work in a dynamic environment, assisting the Director of Roads Services and the Director of Transportation Services.
The posts are available under the Directorate: Roads Services Administration and Transportation Services Administration. The offered salary ranges from R373,112 to R412,173 per annum, excluding benefits. Successful candidates will be employed at Post Level 08 and will be required to perform a range of administrative duties to ensure smooth operations within the directorates.
Job Requirements
To be considered for these positions, applicants need to meet certain educational and experience requirements. The following qualifications and skills are essential:
- National Diploma in Office Management, Public Administration, or Office Technology.
- A minimum of 1-3 years’ experience in administrative roles, with a strong focus on office management and support services.
- Computer literacy is a must. Candidates should be proficient in the use of office software, including word processing, spreadsheets, and presentation tools.
- Excellent communication skills are required, both written and verbal.
- Organizational skills and the ability to plan and prioritize tasks effectively are crucial.
- Time management skills are essential to handle the various responsibilities of the role, ensuring deadlines are met.
- A valid driver’s license is necessary for traveling between offices and meetings.
- Strong confidentiality skills to handle sensitive information appropriately.
Candidates must also demonstrate the ability to work under pressure in a deadline-driven environment and exhibit personal characteristics such as dependability, professionalism, and initiative.
Primary Duties and Responsibilities
The key responsibilities for the Secretary positions will include:
- Providing Secretarial Services: As a secretary, your primary responsibility will be to offer administrative and secretarial support to the Directors of both the Roads Services and Transportation Services departments.
- Diary Management: You will be responsible for scheduling, confirming, and updating the diary of the Director. This involves organizing appointments and meetings, both internal and external, and ensuring that the Director’s schedule is well-maintained and up to date.
- Organizing Meetings and Appointments: You will need to organize, confirm, and schedule meetings for the Director, liaising with various internal and external stakeholders to ensure smooth coordination.
- Document Preparation and Formatting: A significant part of the role will involve copying, typing, and formatting documents, reports, and presentations. The secretary must be able to prepare materials that are clear, well-organized, and formatted professionally.
- Updating the Correspondence Register: The secretary will be responsible for keeping the correspondence register updated. This includes tracking incoming and outgoing communications related to the Director’s office.
- Maintaining Confidential Records: Record-keeping is another vital aspect of the job. You will ensure that all documents and correspondence are stored correctly and confidentially, respecting the privacy of the information handled.
- Phone Calls and Follow-ups: Handling incoming and outgoing phone calls related to documents sent to the Director will be another part of your role. Additionally, you will be responsible for following up on outstanding issues with the relevant sections or departments.
- Daily Briefing to the Director: One of the key elements of the role is to brief the Director daily on relevant matters, ensuring they are kept informed of any updates or developments that may impact their work.
Work Environment
Both positions are based in Polokwane, a vibrant city in the Limpopo province. The working environment promises to be fast-paced and challenging, making it ideal for individuals who thrive under pressure and have a passion for providing exceptional administrative support. The roles will involve interacting with various government officials, external stakeholders, and colleagues within the Municipality.
Application Process and Deadline
The positions were posted on June 4, 2025, and the closing date for applications is fast approaching. Interested candidates must submit their applications before June 20, 2025. To apply, candidates are encouraged to visit the Polokwane Municipality’s official website or the relevant platform for detailed application instructions. It is important to adhere to the deadline, as no late applications will be considered.
Apply Now!
These secretary positions offer an exciting opportunity for individuals with administrative experience and a passion for public service. By applying for these roles, you will be stepping into a vital position that supports the efficient functioning of the Roads Services and Transportation departments in Polokwane.
If you meet the qualifications and are looking for a new challenge in a dynamic work environment, don’t miss out on this opportunity to apply for the Secretary x 2 positions (Roads Services and Transportation Services).
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