Administrative Assistant Vacancy at Coltman Code

If you’re good at managing your time, paying attention to detail, and you enjoy working with people, then this could be the job for you! There is currently an exciting Administrative Assistant Vacancy at Coltman Code, based in the Southern Suburbs of Cape Town. This is a full-time, permanent position with lots of opportunities to learn and grow.

Whether you’ve just finished school or already have some experience in admin, this job offers a chance to work in a supportive team and play an important role in daily business operations.

Administrative Assistant Job Overview

• Position: Administrative Assistant
• Reference: CC001
• Date Posted: 2025/10/02
• Location: Southern Suburbs, Cape Town (Onsite / Hybrid as needed)
• Type: Permanent
• Positions Available: 1
• Industry: Admin / Office Support

About Coltman Code

Coltman Code is a dynamic and growth‑oriented company operating in the tech / operations / project space (tailor as needed). We pride ourselves on innovation, excellence in execution, and a collaborative work culture. To support our expanding projects and operations teams, we’re now looking to bring on an energetic, detail‑oriented Administrative Assistant who will help keep all the moving parts running smoothly.

Key Responsibilities

As the Administrative Assistant at Coltman Code, your duties will include (but not be limited to):

• Scheduling meetings, preparing agendas, and maintaining calendars
• Recording, preparing, and distributing meeting minutes; following up on action items
• Maintaining internal communication with team members about client updates
• Gathering, compiling, and distributing weekly & monthly client reports
• Organizing and maintaining project documentation (scopes, contracts, proposals)
• Assisting with gathering API documentation / research during scoping phases
• Tracking project deliverables, deadlines, and ensuring follow‑ups
• Updating / maintaining project management tools (e.g. Trello, Asana, Jira)
• Assisting in resource allocation tracking across projects
• Preparing presentations, proposals, and other client‑facing documents
• Providing ad hoc administrative and operations support to the Project Manager

These tasks ensure that both project teams and operations run without friction, and that clients and internal stakeholders stay informed.

Requirements & Skills

To thrive in this role, you should have:

• A Matric / Grade 12 Certificate (required)
• Proficiency in English (written & verbal)
• Strong organizational and time‑management abilities
• Basic skills in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace
• Capacity to juggle multiple tasks and work with minimal supervision
• A keen eye for detail and a proactive problem‑solving attitude
• (Advantageous) Familiarity with project management software (Trello, Asana, Jira, etc.)
• Positive, motivated, eager to learn

We value a candidate who is dependable, communicates clearly, and is committed to doing things right.

What You Can Gain

• Hands‑on experience in a fast‑paced, project‐driven environment
• Exposure to client communications, project workflow, and operational systems
• Opportunity to grow your skills in project management, documentation, coordination
• A positive, learning‑oriented team culture
• The chance to make a visible impact: your work will be integral to smooth operations

Read more: Where to Get a Free CV Template in SA

How to Apply

Interested candidates should submit:

1. A cover letter (stating why you’re a good fit for “Administrative Assistant Vacancy at Coltman Code”)
2. A current CV / résumé
3. Any relevant supporting documents (certificates, references, etc.)

Tips for Applicants

• Be clear and concise in your cover letter: explain how your strengths (organization, communication, reliability) align with the role.
• Use examples from past work or school where you handled multiple tasks or kept things running smoothly.
• If you have used Trello / Asana / Jira (even informally), mention it—it shows you can adapt.
• Proofread your application carefully — attention to detail is critical in this role.
• If you don’t have formal admin experience, emphasize transferable skills (e.g. coordinating, record‑keeping, communication).

Also check:

This Administrative Assistant Vacancy at Coltman Code is a great opportunity for someone starting their administrative / operations journey, looking to grow while contributing meaningfully to real projects. Let me know if you’d like me to rework this into a short version (for job boards) or translate into Afrikaans / other languages.