Effective Date: 19 September 2026

Who we are

This policy explains how CoPublishers Holdings PTY LTD (“Nasi Ispani”, “we”, “us”), of 128 Leslie Ave, Fourways, 2191, handles your personal information when you use https://www.nasi-ispani.co.za/.

You can reach our Information Officer at support@nasi-ispani.co.za about anything in this policy.

What we collect

Account information. Your name, email address, contact number and password.
Profile and CV information. Everything you enter to build a CV or cover letter: your employment history, education, skills, references, home address, date of birth, identity number where you provide one, and a photograph if you upload one.
Employer information. If you register as an employer, your company details, registration information and the documents you submit for verification.
Payment information. When you buy credits, payment is processed by our payment provider. We receive a record of the purchase. We do not receive or store your card number.
Usage information. Your IP address, browser, the pages you visit and how long you spend on them.

Why we use it

To create your account and let you sign in.
To build the CVs, cover letters and other documents you ask for.
To show your application to an employer when you apply to them.
To show your profile to employers in candidate search, unless you have switched off “Let employers find me”.
To let verified employers unlock your contact details, or message you through Nasi Ispani, about their vacancies.
To publish a public profile, unless you have switched that off.
To take payment and keep records of it.
To send you job alerts and service messages, and marketing messages you have agreed to receive.
To keep the platform safe, and to meet our legal obligations.

We rely on your consent for the public profile, for marketing messages and for background checks. For the rest, including showing your profile in candidate search, letting verified employers unlock your contact details and passing on their messages, we rely on performing our agreement with you and on our legitimate interest in connecting job seekers with employers. You can object to search and unlocking at any time by switching off “Let employers find me” in your profile. You can withdraw consent at any time without affecting anything we did before you withdrew it.

Artificial intelligence

Some of our tools use artificial intelligence to write text for you: the tools that draft a CV, a cover letter or a personal summary, and the assistants that ask you questions and turn your answers into a document or help you use the site.

When you use one of them, we send the information you have given us for that task to third party AI services that generate the text and return it to us. That means the details in your profile and the words in your CV, including your name and contact details where they form part of it, the job details you paste in, and what you type to an assistant. They act for us: they may use it only to carry out that task on our instructions, not for their own purposes, and we do not sell it to them or to anybody else.

This processing may take place outside South Africa. We only work with services that are bound by contract to protect your information and to process it only on our instructions.

The services we use change from time to time as better ones become available. This policy is written to cover any of them, so it does not change when they do, and it does not name them. You may ask us at any time which services we are currently using.

Public profiles

A public profile puts some of the information in your profile where anyone on the internet can see it, and where it can be listed by search engines and by other services that read public web pages, including artificial intelligence tools.

A public profile shows your name, your photograph if you have added one, the role you are looking for, the town and province you are in, your skills, your qualifications and the institutions you attended, and your job titles, employers and dates of employment, together with any summary you have written.

We do not publish your contact number, your email address, your street address, your date of birth, your identity number, your references, or your CV document. Some of these can be seen by an employer who unlocks your contact details, as explained in the next section. Your date of birth and your references’ contact details are never shared with any employer.

When you create an account, your public profile is switched on unless you turn it off. The choice is offered on the registration form itself, with a switch you can set either way before you create the account, and it is not part of accepting these terms. Turning it off does not affect any other part of your account.

You can switch it off at any time from your profile. When you switch it off, or when you delete your account, we remove the page immediately and ask search engines to remove it from their listings. We cannot control how long a search engine takes to do that, and copies taken by other people while the page was public are outside our control.

Your page only appears once your profile holds something worth showing, meaning at least one skill, job or qualification alongside your name. Below that no page is published at all. Of the pages that do appear, only reasonably complete ones are listed with search engines: the rest are published but we ask search engines not to list them.

We also hold your page back if the text you have written about yourself contains personal details that should not be on a public page, such as marital status, gender, nationality, disability or an identity number. We will tell you in your profile so that you can edit it, and we do not change your words ourselves.

You must be 18 or older to have a public profile. We ask you to confirm this when you switch it on, and if you have given us a date of birth we use that instead of the confirmation. If you are under 18, no page is published for you even if the switch is on, and we will remove any page that we find belongs to someone under 18.

Employers finding and contacting you

When you accept our terms, your profile appears in candidate search, where employers look for people to hire. An employer we have not finished checking sees only your first name and the kind of work you do. A verified employer also sees the first letter of your surname, your photo if you have added one, your town, your skills, your experience level and your highest qualification.

A verified employer who wants to talk to you about one of their vacancies can pay credits to unlock your contact details. They then see your full name, contact number and email address, and they can download your CV. The CV they receive never includes your date of birth or your references’ contact details. It does not include your home address either.

Only employers who have completed verification with us can unlock your details, and only for a vacancy they have posted here. They agree to use your details only to recruit for their own vacancies, and never to sell them, pass them on or market to you. Every time it happens we tell you which employer it was and which job they were hiring for, and each one is listed on your profile.

An employer who has unlocked your details can also send you a message through Nasi Ispani. We keep a copy of every message, so that either of you can check what was said if there is a disagreement.

You can switch off “Let employers find me” in your profile at any time. It works straight away: you leave candidate search, and no employer can find you in search or unlock you from search after that. An employer who had unlocked you from search loses your contact details, your CV and your portfolio again, and they reopen only if you switch search back on. We cannot take back details an employer already saw or downloaded, but they stay bound by the promise above to use them only to recruit for their own vacancies. Switching it off does not affect any job you apply for yourself: an employer whose job you applied to keeps the access they already paid for, and still receives your application.

Who we share it with

Employers. When you apply for a job, the employer sees that you applied and the details you put in your application. In candidate search, an employer we have not finished checking sees only your first name and the kind of work you do, and a verified employer also sees the first letter of your surname, your photo if you have added one, your town, your skills, your experience level and your highest qualification. Your CV, your contact number and your email address are shown to an employer only when they spend credits to unlock you, whether you applied to them or they found you in search. When a verified employer unlocks you, they receive your name, contact number, email address and CV, as described above, and we tell you who they are. Employers agree to use these only to recruit for their own vacancies.
Service providers. We use other companies to run the service: hosting, document rendering, email delivery, payment processing, artificial intelligence providers and website analytics. They may only use your information to provide that service to us.
Identity verification. When an employer confirms their identity, we send their ID number to our verification partner, who checks it against the Home Affairs record. We send a job seeker’s ID number to them only when you have given an employer permission to run a background check on you, as explained under Your ID number below.
Legal. We disclose information where the law requires it, or to protect the rights and safety of our users.

We do not sell your personal information.

How long we keep it

We keep your account and profile information for as long as your account is open. If you delete your account yourself the removal happens immediately. If you ask us to delete it for you, we do so within 30 days.

Copies of your information may remain in our secure backups for up to about 90 days after you delete it, and are then removed. Our backups are stored in South Africa.

If your account is inactive for 10 years we will contact you at the address we have for you, and delete it if we do not hear back.

Records of payments are kept for as long as South African tax law requires us to keep them, which is longer than the rest of your information and applies even after you have closed your account.

Employer identity checks

Employers who post jobs have to prove who they are. We send the ID number to our verification partner, who checks it against the Home Affairs record and tells us the name, date of birth, gender and citizenship held on it. We keep that answer. We do not keep the ID number itself: it is turned into a one way code, so we can recognise the same number if it is used again, but the number cannot be read back out of our records.

We keep that answer for as long as the account is open, and for up to five years after it closes. There are two reasons, and both are about the people using this site:

So we do not pay to ask the same question twice. Each check costs money. If the same ID number comes up again within three years we use the answer we already have rather than buying it again.
So somebody who misuses this platform cannot simply come back. If we have had to act against an account, the one way code lets us recognise that ID number if it turns up on a new sign up. This is how we keep job seekers away from people who have already caused harm here.

If you close your employer account we delete the name, date of birth, gender and citizenship straight away. We keep only the one way code and the date, which tells us that an ID has been here before but nothing about who it belongs to. That is deleted five years later.

After three years an answer is treated as out of date and we check again, because names change and people’s circumstances change.

Apart from payment records and the one way code described above, we keep nothing else from a closed account.

Your ID number

We may ask you for your South African ID number. This is optional. You can use Nasi Ispani, build a CV and apply for jobs without giving it.

Why we ask. We use your ID number for one thing only: so that an employer can run a background check on you through our screening partner, VerifyNow, if you allow it. Some employers want to confirm who they are hiring. Without your ID number, a check they ask for cannot run at all.

What an employer can see before you agree. An employer who has unlocked your contact details can see whether a check is possible for you. That tells them whether you have given us an ID number. It never shows them the number itself.

What an employer can see after you agree. A check runs only when you allow it, for that one employer, and never automatically. There are two kinds:

Identity check. The employer is told whether Home Affairs confirms your ID number, and whether the name on that record matches the name on your profile. They are told yes or no. Your date of birth, gender and citizenship on that record are not shown to them and are not kept by us.
Employee screening. The employer is shown the name Home Affairs holds for you, whether that record shows you as alive, and the employment history on record for you, up to five employers with job titles where they are held.

What an employer never sees. An employer never sees the ID number you give us in the ID number field on your profile, from either check or anywhere else on the site. A check never shows them your address, contact numbers or ID photograph, even where our screening partner holds them.

We store the ID number you give us in the ID number field encrypted. Apart from the last four digits, which only you see on your own profile, it is never displayed on the site, and nobody at Nasi Ispani sees it in the ordinary course of running the platform. This protects the number you give us in that field. It cannot protect an ID number you type into your CV or profile text yourself: an employer who unlocks you receives your CV as you wrote it, so please keep your ID number out of it.

We keep it only until you remove it or delete your account. You can remove your ID number at any time from your profile, using the Remove link next to it, and deleting your account removes it as well. Removal is immediate.

Your rights. Under the Protection of Personal Information Act (POPIA), you can ask us what personal information we hold about you and get a copy of it, ask us to correct it if it is wrong, and ask us to delete it. Giving your ID number is your choice, and you can take back that permission at any time by removing it, with no effect on the rest of your account. If you believe we have handled your information wrongly, you can contact us first, and you also have the right to complain to the Information Regulator of South Africa.

Your rights

You may ask us to show you what we hold about you, to correct it, or to delete it. You may object to us using it, including by switching off “Let employers find me”, and you may withdraw any consent you have given, including by switching off your public profile. You may ask us to stop sending you marketing at any time.

If you want the one way code from an identity check removed as well, ask us and we will remove it. We will explain what that means first: it is the only thing that lets us recognise an ID number that has been used here before, so removing it also removes that protection for other users.

To do any of this, contact our Information Officer. If you are not satisfied with our answer you may complain to the Information Regulator of South Africa at enquiries@inforegulator.org.za.

People under 18

If you are under 18 you may use Nasi Ispani only with the permission of a parent or guardian, and you may not have a public profile.

Keeping it safe

We take reasonable steps to protect your information, including encrypted connections, restricted access and stored files that are not publicly reachable. No service can promise perfect security, and we cannot guarantee it.

Cookies

We use cookies to keep you signed in, to remember your preferences, to measure how the site is used and to show advertising. You can block cookies in your browser, although parts of the site may then stop working.

Changes

We may update this policy. If a change materially affects you we will tell registered users by email at least 30 days before it takes effect.

Contact

CoPublishers Holdings PTY LTD
128 Leslie Ave, Fourways, 2191
Information Officer and general enquiries: support@nasi-ispani.co.za

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