SHEQ Administrative Assistant Vacancy At Rosstone Professional Solutions

Are you a detail-oriented individual who thrives in a fast-paced administrative role? Rosstone Professional Solutions, located in Alrode, Johannesburg, is currently seeking an enthusiastic and skilled SHEQ Administrative Assistant. This 12-month contract position offers an opportunity to assist the Safety, Health, Environment, and Quality (SHEQ) Management Team to enhance operational efficiency within the automotive industry. The role is ideal for an entry-level candidate with strong administrative skills and a keen interest in SHEQ-related processes.

SHEQ Administrative Assistant Job Overview

• Position: SHEQ Administrative Assistant
• Company: Rosstone Professional Solutions
• Location: Alrode, Johannesburg, Gauteng
• Job Type: Contract (12 months)
• Salary: R120,000 – R150,000 per annum
• Department: Safety, Health, Environment, and Quality (SHEQ)
• Minimum Experience: Entry-Level
• Functional Area: Administrative
• Industry: Automotive

Job Description and Responsibilities

The SHEQ Administrative Assistant will be involved in various administrative tasks that contribute to the effective functioning of the SHEQ Management System. Below are the key responsibilities:

1. Documenting and Updating SHEQ Management Systems
   You will assist in maintaining and updating documentation for the SHEQ Management System, its processes, and relevant templates. This involves applying inputs from various functions within the SHEQ Management Team to ensure up-to-date records.
2. Creating and Managing Registers and Databases
   You will be responsible for creating and maintaining registers and databases that provide evidence related to the SHEQ Management System. This includes the following:
   • NCR (Non-Conformance Report) and Incidents Register
   • Internal Audits Programme
   • Action Plan Registers
   • Monitoring and Measuring Devices Management
   • Master Sample Management
   • SPC (Statistical Process Control) Data Capturing
   • MSA (Measurement System Analysis) Data Capturing
   • COC (Certificate of Conformance) Administration
3. Coordinating Administrative Support
   You will support various administrative tasks such as scheduling meetings, communicating with internal stakeholders, and ensuring timely follow-up on critical activities related to the SHEQ Management System.
4. Document Management
   Your duties will also involve the maintenance of documented information, including scanning, filing, retrieval, and disposal of documentation in compliance with company policies and procedures.
5. General Administrative Duties
   You will assist the SHEQ Manager with ad hoc clerical tasks and support, working within organizational policies, procedures, and governance codes.

Required Skills, Qualifications, and Experience

To be considered for the SHEQ Administrative Assistant role, candidates must meet the following qualifications and skills:

Education & Knowledge Requirements

• Matric (Grade 12) with good marks in Mathematics and English
• Diploma in Office Administration, Business Management, or Office Management
• Additional education in Computer Literacy or Quality Assurance will be advantageous.

Key Skills and Competencies

• Typing Speed: A minimum typing speed of 35-40 words per minute is required.
• Communication: Strong verbal and written communication skills.
• Planning & Organizing: Ability to effectively plan and organize tasks to meet deadlines.
• Detail-Oriented: A keen eye for detail and accuracy in all administrative work.
• Goal-Oriented: Must be motivated by achieving set goals and objectives.
• Teamwork & Independence: Ability to work both independently and as part of a team.
• Pressure Management: Capable of working under pressure without compromising quality.
• Safety Conscious: A strong commitment to maintaining and promoting a safe work environment.

Experience Requirements

This is an entry-level position, so prior experience in administrative roles is preferred but not required. A willingness to learn and grow within the SHEQ field is essential.

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How to Apply

• Prepare Your Resume/CV: Update your resume to include relevant qualifications and experience for the role.
• Write a Cover Letter: Tailor your cover letter to express your interest and highlight your skills and qualifications.
• Submit Your Application: Apply online via the company website or job platform, or email your resume and cover letter to the provided contact.
• Include Supporting Documents: Attach your Matric certificate, relevant diploma, and any additional qualifications.

Apply Here

The SHEQ Administrative Assistant Vacancy at Rosstone Professional Solutions provides an excellent opportunity for entry-level candidates who are passionate about administrative work and interested in pursuing a career in SHEQ management. This is a fast-paced, detail-oriented role that requires a commitment to safety and quality standards. If you have the required qualifications, skills, and a strong work ethic, apply for this position today and take the next step in your career.