Rand Water seeks an experienced Personal Assistant to support the Chief Technology Information Officer in Johannesburg, Gauteng. This permanent role sits within Shared Services at Rietvlei. Closing date: 10 November 2025. Reference: RAN251028-4.
Location
- Country: South Africa
- Province: Gauteng
- City: Johannesburg
- Site: Rietvlei
- Portfolio: Shared Services
- Job type: Permanent
Personal Assistant job in Johannesburg
The Personal Assistant provides high quality secretarial and administrative support to the CTIO. The role underpins smooth operations across the technology portfolio and safeguards compliance with Rand Water processes. Stakeholder engagement involves senior internal teams and external partners.
Key responsibilities
- Provide comprehensive secretarial and administrative support to the CTIO.
- Coordinate meetings, venues, travel, diary management, stationery and reception services.
- Field calls and correspondence, responding where appropriate.
- Manage divisional filing systems and databases for files, reports, transactions and meeting packs.
- Facilitate and collate divisional directives to meet corporate targets.
- Coordinate and track divisional projects and delegated tasks.
- Communicate divisional tasks clearly to the management team.
- Exercise judgement when assigning actions to managers.
- Design insightful systems reports and presentations for new organisational needs.
- Manage the CTIO’s divisional budget.
- Oversee clerical functions for the office.
- Ensure document quality meets Corporate Identity and standards.
- Prepare correspondence, documents, reports and presentations.
- Follow payment and procurement processes across projects led by the CTIO.
- Drive effective planning, reporting, performance information and service delivery.
- Provide overall management of the CTIO’s office.
Minimum requirements
- Diploma or equivalent plus a Secretarial Diploma.
- Ten years’ experience as a personal assistant or administrative secretary to an executive or senior manager.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint and Microsoft Teams.
Desirable qualifications and experience
- Business Management qualification.
- Office administration experience within an ICT or technology environment.
Knowledge areas
- Full Microsoft Office suite.
- Finance and ICT procurement processes.
- Budget management and cost control.
- Presentation design and creation of graphs.
- Typing, minute taking, filing and record-keeping.
Skills profile
- Excellent written and verbal communication.
- Strong planning and organising.
- Problem solving and analytical thinking.
- Accurate typing.
- Multi-tasking and time management.
- High-level administrative capability.
- Professional telephone etiquette.
- Flexibility and attention to detail.
- Interpersonal effectiveness.
Professional attributes
- Performs well under pressure.
- Brings innovation to daily work.
- Engages confidently with stakeholders at all levels.
- Works independently with minimal supervision.
- Maintains strict confidentiality.
- Customer oriented and performance driven.
- Deadline focused with a strong sense of urgency.
- Values continuous improvement and professional courtesy.
- Collaborative team player with a positive, results-focused mindset.
How to apply
Prepare a concise CV highlighting relevant executive support experience, ICT exposure and Microsoft Office mastery. Include the reference number RAN251028-4 on all documents. Tailor a short cover letter showing alignment with the portfolio’s needs, budget oversight experience and document quality assurance.
- Closing date: 10 November 2025.
This Personal Assistant role supports high-level delivery across Rand Water’s technology portfolio. The successful applicant brings proven executive support, sharp organisation, and flawless document quality. Strong Microsoft Office skills, budget oversight, and stakeholder engagement complete the picture. Applicants should reference RAN251028-4 and submit before 10 November 2025.
Check also: Conceptual Graphic Designer Vacancy at Raizcorp