Kairos School of Inquiry, a small independent ISASA-affiliated school in Parkview, Johannesburg, is seeking a dedicated Office Manager to join their team. This full-time, on-site role begins on 5 January 2026 (or sooner if available). Applications close on 29 October 2025.
With approximately 70 pupils and 10 teachers, Kairos offers a unique blend of academic rigour and human-centred education. The school emphasises curiosity, creativity, and integrity while fostering a culture of open-hearted relationships, deep listening, and Nonviolent Communication.
Office Manager Job Overview
- Closing date: 29 October 2025
- Start date: 5 January 2026 (or sooner if available)
- Location: 16 Dundalk Avenue, Parkview, Johannesburg
Purpose of the role
The Office Manager will ensure that the school runs with both harmony and efficiency. This pivotal role blends administrative precision with warmth and kindness, supporting the operational systems, communications, and coordination that make up the community heartbeat of the school.
Key responsibilities
Practical administration & operations
- Coordinate daily logistical and administrative support, including cleaning, refreshments, printing, and copying.
- Respond to ad-hoc needs of pupils, parents, and teachers.
- Maintain office equipment and consumables.
- Securely maintain physical and digital archives.
- Provide a warm, professional front-of-house presence.
Communication & secretarial support
- Act as the first point of contact via phone and email.
- Draft and distribute newsletters, announcements, and correspondence.
- Manage the school calendar and appointments.
- Take minutes for staff meetings and follow up on actions.
- Ensure clear, consistent communication between staff, parents, and leadership.
Bookkeeping & financial administration
- Liaise with parents regarding invoices and queries.
- Capture and upload bank payments for approval.
- Handle financial matters with confidentiality and accuracy.
Admissions & marketing support
- Maintain enrolment systems and projections.
- Support the Heads of Marketing and Operations.
- Schedule meetings between parents, pupils, and teachers.
- Assist with enrolment documentation and communication.
- Track enrolment planning and records.
What you bring
- 3–7 years of administrative or office management experience.
- Strong organisational, planning, and multitasking skills.
- Excellent written and verbal English communication.
- Computer literacy is an advantage.
- Attention to detail, loyalty, reliability, and friendliness.
- A professional yet empathetic presence.
- Integrity, adaptability, and discretion in handling confidential matters.
- Experience in a school or child-centred environment will be an advantage.
What Kairos offers
- Purpose-driven, values-aligned work environment.
- Collaborative and kind team culture.
- Opportunities for personal growth in NVC and leadership.
- Competitive remuneration aligned with experience and qualifications.
How to apply
Applicants should send one PDF document (cover letter, CV, and two referees) to francesca@kairosschool.co.za with the subject line: Office Manager Position – [Your Name].
In your cover letter, share an example of how you streamlined an administrative system or improved workplace communication.
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Kairos School of Inquiry is offering an opportunity for an experienced and compassionate professional to make a meaningful impact as Office Manager. This role is perfect for someone who thrives in an organised yet warm environment, values collaboration, and wants to contribute to the growth of a unique, values-driven school in Johannesburg.
For more information, visit www.kairosschool.co.za.