The City of Ekurhuleni is currently seeking a dedicated and detail-oriented individual to join their Finance Department as a Pay Clerk. This permanent position offers an exciting opportunity for someone with relevant payroll experience to contribute to the smooth functioning of the city’s payroll system. The successful candidate will be responsible for managing salary movements, verifying leave records, and ensuring the accuracy of payments made to employees.
Job Title: Pay Clerk: Capture/Check Movements & Leave Enquiries
- Reference Code: FINA19171
- Location: City of Ekurhuleni
- Department: Finance Department
- Remuneration: R 292 944.00 to R 401 832.00 per annum (Basic salary, plus benefits)
- Closing Date for Applications: 5th May 2025
- Assignment Type: Permanent
Key Responsibilities:
As a Pay Clerk at the City of Ekurhuleni, the selected candidate will be tasked with a range of crucial responsibilities that ensure payroll processes are conducted efficiently, accurately, and within the required timeframes. These responsibilities include:
- Input of Salary and Payroll Changes: The Pay Clerk will be responsible for inputting all salary and payroll changes into the system. This ensures that salaries are paid in a timely and accurate manner each month.
- Verification of Attendance and Leave Records: A core duty of the role is to verify attendance registers alongside the leave record system. The Pay Clerk will need to ensure the accuracy of these records and report any abnormalities or incomplete documentation to the relevant personnel.
- Calculation of Final Payments: When employees leave or terminate their employment, the Pay Clerk must calculate their final payments, ensuring that all outstanding amounts are correctly settled.
- Preparation of Requisition Forms: The successful candidate will prepare requisition forms for payments through the Venus expenditure system. This step is vital to ensuring payments are made correctly and on time.
- Leave Management: The Pay Clerk will receive, analyze, and process leave requests. This task requires close attention to the organization’s HR policies and conditions of service to ensure all leave is handled properly and in compliance with the city’s regulations.
- Personnel File Maintenance: Maintaining accurate and up-to-date personnel files is crucial in ensuring accountability for all employee movements. The Pay Clerk will ensure that all records are properly maintained.
- Addressing Pay Office Queries: The Pay Clerk will assist in resolving any pay office-related queries, providing efficient service to employees and addressing any problems or concerns they may have regarding their payments.
Minimum Requirements:
To be considered for the role, candidates must meet the following minimum requirements:
- Educational Qualification: A Higher Certificate in Accounting or an equivalent qualification at NQF Level 5.
- Experience: 1 to 2 years of relevant payroll experience. This experience is essential to ensure the candidate can handle the responsibilities of the role effectively.
Skills and Competencies:
In addition to the core responsibilities, the ideal candidate will possess a variety of skills and competencies, including:
- Strong attention to detail, particularly when managing payroll data.
- Proficiency in using payroll and HR management software.
- Excellent organizational and time-management skills.
- Ability to work independently and as part of a team.
- Strong communication skills to address employee queries and collaborate with other departments.
Application Process:
Interested candidates are invited to apply for the position of Pay Clerk at the City of Ekurhuleni. Applicants are reminded to submit proof of their NQF-level qualification to ensure that they meet the minimum educational requirements. Candidates who are not contacted regarding the outcome of their application within six weeks of the closing date should consider their application unsuccessful.
For any enquiries regarding the application process, applicants can contact the City of Ekurhuleni at the following number: 0860 54 3000.
The city reserves the right to appoint the most suitable candidate and may appoint laterally or not appoint at all.
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