Secretary Job Opportunity at Rand Water – Apply Today

Rand Water, one of South Africa’s leading providers of bulk water and sanitation services, is offering a fantastic career opportunity for an experienced Secretary in the Water Cycle Management department.

This full-time, permanent position is based at Rand Water’s Rietvlei site in Glenvista, Gauteng, and offers a chance to join a dynamic team working in the critical sector of water resource management.

Key Responsibilities of the Secretary (Water Cycle Management)

As the Secretary to the Manager: Water Cycle Management, the successful candidate will take on a variety of administrative tasks that contribute to the overall success of the department. Primary duties include:

• Administrative and Correspondence Management: Handling letters, memos, and other forms of communication as delegated by the Manager. The role also involves following up on outstanding matters to ensure that nothing is overlooked.
• Appointment Scheduling and Meetings Coordination: Organizing meetings, setting up appointments, and coordinating the scheduling of various activities for the Manager and Water Cycle Management team.
• Documentation and Reporting: Assisting in the preparation, drafting, and finalization of documents that require the Manager’s signature. The secretary is also expected to track and ensure the smooth processing of these documents.
• Minute Taking and Filing: Ensuring accurate minute-taking during meetings and maintaining an organized filing system for all records.
• Secretariat and Administrative Support: Providing comprehensive secretariat support to assist with the integration, monitoring, and evaluation functions of Bulk Water Services (BWS).
• Customer Service Support: The Secretary will also act as a liaison between Water Cycle Management and external departments, ensuring all communication is handled professionally and efficiently.

Key Skills and Requirements

For those interested in applying, Rand Water is looking for candidates with a strong background in secretarial and office administration, along with the ability to handle sensitive information with discretion. The ideal candidate will meet the following criteria:

1. Educational Qualifications:
   • Matric or equivalent.
   • A secretarial/public administration or office management diploma.
   • An advanced secretarial diploma or qualifications in public relations/administration will be advantageous.
2. Experience:
   • A minimum of 5-10 years of senior-level secretarial or personnel assistant experience is required.
   • Experience working with national departments or local government will be an added advantage.
3. Technical Skills:
   • High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
   • Knowledge of SAP will be an added benefit.
   • Strong typing and dictaphone skills.
   • Ability to take accurate minutes in meetings and manage records effectively.
4. Additional Competencies:
   • Strong interpersonal skills and excellent telephone etiquette.
   • Exceptional organizational skills, with the ability to prioritize and manage multiple tasks efficiently.
   • The ability to produce high-quality reports and deliver them within tight deadlines.
   • A customer-oriented attitude, high energy levels, and professional demeanor.
   • Capacity to work under pressure, with an unwavering focus on accuracy and attention to detail.
5. Personal Attributes:
   • The candidate must have a strong sense of discretion and confidentiality when handling sensitive information.
   • Motivated and professional in dealing with both internal and external stakeholders.

How to Apply

To apply, please visit Rand Water’s official website or submit your CV, along with any supporting documents, directly to their HR department.

Apply Here

Rand Water is a key player in South Africa’s water management and sanitation sector, providing water to millions of people across the country. Joining the team at Rand Water offers a chance to be part of a forward-thinking organization that plays an essential role in improving the lives of many.

With a commitment to sustainability and excellence, Rand Water provides its employees with a challenging and rewarding work environment that fosters professional growth and development. The Secretary (Water Cycle Management) role is perfect for someone who thrives in a fast-paced, supportive environment and is eager to contribute to the crucial work of water cycle management in South Africa.

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