Rand Water is re-advertising an exciting opportunity for a highly skilled Secretary to join their Bulk Water Services team in Vereeniging. This permanent position requires a dynamic individual to provide comprehensive secretarial and administrative support to the Manager of Water Quality Specialist Services, as well as assist with the smooth operation of the department.
Key Responsibilities
The Secretary will play a pivotal role in ensuring the department’s efficiency. Primary duties include:
- Secretarial Support: Managing the diary of the department manager, scheduling meetings, and organising events.
- Administrative Assistance: Handling the day-to-day administrative duties, including drafting minutes for meetings, preparing reports, and coordinating documents.
- Record Management: Maintaining the department’s shared electronic records system and ensuring all files are organised and up to date.
- Document Control: Reviewing departmental documents to ensure they meet corporate standards for accuracy, presentation, and compliance.
- Communication: Coordinating internal and external communications, liaising effectively with stakeholders and following up on actions from meetings.
- Asset Management: Overseeing stock-takes and safekeeping of department assets, along with filing departmental attendance registers and timesheets.
- Reception Duties: Managing the department’s reception desk and phone line.
Minimum Requirements
To be considered for this role, candidates must meet the following qualifications and experience:
- Education: NQF6 Diploma in Office Administration or Secretarial studies.
- Experience: At least 3 years (preferably 5) of experience in office administration or secretarial duties, ideally within a middle to senior management setting.
- Driver’s License: A valid driver’s license is required. The successful candidate will need to undergo a Rand Water proficiency driving test.
- Skills: Proficiency in advanced Word, Excel, PowerPoint, Adobe, and Outlook software. Experience with shared electronic records systems is essential.
- Communication: Clear, professional, and polite verbal and written English communication skills.
Desired Skills
- Minute/Note-Taking: Ability to take accurate and concise minutes from meetings, both physical and electronic.
- Research: Proficient in researching information and providing relevant details to the department’s management team.
- Event and Meeting Organisation: Strong skills in planning and organising department events, meetings, and other logistics.
- Relationship Management: Ability to maintain good relationships with internal and external stakeholders.
- Multitasking: Ability to provide secretarial support to multiple managers, ensuring all tasks are completed effectively.
Personal Attributes
The ideal candidate will possess a flexible attitude towards working hours and researching unfamiliar subjects. A positive and proactive approach to work, alongside strong organisational and multitasking skills, is essential.
How to Apply
Submit your application through the Rand Water careers page or follow the link provided. Ensure all required documents are attached, and submit by the deadline.
This is a fantastic opportunity for those looking to make a significant impact within Rand Water’s Bulk Water Services team. The successful candidate will enjoy working in a dynamic environment where their contribution is valued, and professional growth is encouraged.
If you meet the above qualifications and are ready to take on a challenging yet rewarding role, we invite you to apply before the closing date of 22 September 2025.
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