University of the Free State Internship – 15 Positions Available

Are you a recent graduate looking for an opportunity to gain valuable work experience? The University of the Free State Internship programme for 2025 is now open! This exciting opportunity offers young people the chance to gain practical experience in student academic services while earning a monthly stipend.

The University of the Free State (UFS) is offering 15 internship positions across its Bloemfontein Campus, Qwaqwa Campus, and South Campus. This programme is designed for graduates who have not yet had formal work experience but are eager to build a career in administration, management, or related fields.

If you are hardworking, motivated, and ready to grow, this University of the Free State Internship might be the perfect way to start your career.

University of the Free State Internship Overview

• Job Title: Internship (40 hours per week)
• Duration: 2 years (contract appointment)
• Number of Positions: 15
• Job ID: 6242 (1934)
• Location: Bloemfontein Campus (primary), Qwaqwa Campus, or South Campus
• Closing Date: 23 September 2025
• Salary: R9,100.50 per month (fixed stipend)

Who Can Apply for the University of the Free State Internship?

The University of the Free State Internship programme is open to candidates who meet the following requirements:

Minimum Inherent Requirements:

• A National Diploma or Advanced Certificate (NQF Level 6) in one of these fields:
  • Administration
  • Office Administration
  • Administrative Management
  • Public Management
  • Business Management
  • Business Administration
  • Communication
  • Public Relations
  • Computer Sciences
  • Computer Information Systems
  • Data Management
  • Project Management

Recommendations (Added Advantage):

• Basic computer literacy, especially in Microsoft 365 (Word, Excel, Outlook, PowerPoint).

Important Selection Criteria

The University of the Free State has set clear conditions for this internship programme. Applicants must:

1. Not be currently participating in another internship or learnership.
2. Not have any prior formal work experience.
3. Be willing to sign an internship agreement with the University.

This means the University of the Free State Internship is strictly for fresh graduates who need their first real work experience.

Duties and Responsibilities

During the internship, you will work in the Student Academic Services (SAS) department, which manages academic records, admissions, enrolment, graduations, and examinations. The University of the Free State Internship will expose you to real-world administration across five sub-departments.

Here’s what you will be doing:

1. Student Records and Administration

• Assist with data entry, documentation, and record processing.
• Maintain admission-related student records.
• Support enrolment activities for new and returning students.

2. Student Communication

• Handle queries via phone, email, or face-to-face.
• Provide administrative support to students.

3. Admissions and Enrolment

• Assist with the admissions process for all faculties.
• Ensure accurate records during enrolment.

4. Academic Records and Certification

• Keep student academic records up to date.
• Help prepare transcripts, certificates, and progress reports.

5. Examinations and Graduation Support

• Assist with examination processes and timetables.
• Help during graduation ceremonies, including document verification.

6. Data Management and Quality Control

• Verify accuracy of academic documents.
• Monitor data entry practices to maintain quality.
• Support reconciliation of student data and resolve discrepancies.

7. General Administrative Support

• Assist with venue bookings and curriculum data.
• Attend meetings and training sessions.
• Ensure compliance with university policies.

This internship will allow you to develop hands-on administrative, communication, and data management skills, preparing you for future employment.

Competencies Required

To succeed in the University of the Free State Internship, candidates need the following skills:

• Results Orientated
  • Ability to adapt to changing environments.
  • Reliable and responsible in meeting obligations.
• Strategic Thinking
  • Capable of handling multiple tasks.
  • Attention to detail and organisational skills.
• Business Acumen
  • Adherence to rules and regulations.
  • Proficiency in Microsoft Office tools.
• Leadership Qualities
  • High levels of motivation and enthusiasm.
  • Cooperative and good team spirit.
• Relationship Building
  • Confident in social interactions.
  • Willingness to collaborate with supervisors and peers.

Required Application Documents

Your application for the University of the Free State Internship will only be considered if you submit all the following:

1. A detailed Curriculum Vitae (CV).
2. A cover letter (state if you are applying for Bloemfontein, Qwaqwa, or South Campus).
3. Certified copies of all qualifications (or official proof of qualifications).
   • If qualifications are foreign, include SAQA accreditation.
4. A certified copy of your South African ID (or passport for foreign nationals).

⚠️ Reminder: Incomplete applications will not be considered!

Salary and Benefits

• Stipend: R9,100.50 per month (fixed).
• Contract Duration: 2 years.
• Working Hours: 40 hours per week.

Why Apply for the University of the Free State Internship?

The benefits of this internship go beyond the stipend. You will:

• Gain practical work experience in higher education administration.
• Build a professional network with colleagues and supervisors.
• Improve your skills in data management, communication, and office administration.
• Enhance your CV with two years of structured experience.
• Open doors for future job opportunities within or outside academia.

For many graduates, the University of the Free State Internship is a stepping stone into long-term employment.

How to Apply

1. Go to the UFS job portal: Apply Here
2. Prepare and merge your documents (to avoid upload issues).
3. Complete the online application form.
4. Submit before the closing date: 23 September 2025.

Employment Equity at UFS

The University of the Free State Internship programme supports the university’s Employment Equity Plan, ensuring opportunities for candidates from underrepresented groups, including people with disabilities.

Preference may be given to candidates who meet these equity goals.

Assumption of Duties

Selected interns will be expected to start as soon as possible