Office Secretary Job Opportunities at College of Cape Town – Apply Today

Are you an organized individual with a passion for administration and providing support in a fast-paced environment? If so, the position of Office Secretary at a prestigious organization could be the perfect fit for you. With a competitive salary and an opportunity to develop your skills, this is a fantastic job opening for those who are eager to make a difference in an administrative role.

Vacancy Details

• Job Title: Office Secretaries
• Ref. No: CCT-SECDPF-06-2025 / CCT-OSECATH-06-2025 / CCT-OSECGUG-06-2025
• Salary Level: 5
• Salary: R228,321 per annum (excluding benefits)
• Post Type: Permanent
• Closing Date: 11th July 2025, 16:30
• Number of Positions Available: 3

Minimum Requirements

To be eligible for the Office Secretary position, candidates must meet certain educational and experience criteria:

1. Educational Requirements:
   • A National Senior Certificate or Grade 12 Certificate (Vocational NCV Level 4).
   • An appropriate Bachelor’s degree or National Diploma in Office Administration, Secretarial, Administration, or a similar field. This qualification will be advantageous.
2. Experience:
   • A minimum of one (1) to two (2) years of experience in providing administrative and secretarial support services.
3. Knowledge and Skills:
   • Knowledge of relevant legislation, policies, procedures, and an understanding of basic financial management.
   • Basic knowledge of supply chain processes will be an added advantage.

Core Competencies

Candidates for the Office Secretary role should possess the following competencies and skills:

1. Record Management Skills:
   • Knowledge of managing and organizing office documents and records.
2. Interpersonal and Communication Skills:
   • Ability to communicate effectively with colleagues, clients, and stakeholders at all levels.
   • Good telephone etiquette, which is essential for effective communication.
3. Computer Literacy:
   • Proficiency in MS Word, Excel, PowerPoint, and Outlook is required to perform day-to-day tasks and to manage office documentation.
4. Organizational Skills:
   • Good organizational skills with the ability to manage various tasks and responsibilities simultaneously.
5. Financial Administration:
   • A basic understanding of financial administration, including budgeting and cash flow management, will help in managing office expenses effectively.

Key Duties and Responsibilities

As an Office Secretary, the primary responsibilities will include a variety of tasks aimed at supporting the manager and ensuring that the office runs smoothly. The duties include but are not limited to:

1. Secretarial and Receptionist Support:
   • Providing secretarial and receptionist services to the Manager, including managing day-to-day office activities.
2. Diary Management:
   • Scheduling meetings, workshops, and appointments, ensuring that the Manager’s office diary is up to date and organized.
3. Document Preparation and Administration:
   • Preparing necessary documentation for meetings, including reports and presentations.
   • Managing and maintaining records of all documents processed within the office, ensuring they are filed and stored in line with relevant legislation.
4. Travel and Appointment Arrangements:
   • Organizing travel arrangements, including hotel bookings, flight bookings, and coordinating itineraries for the Manager.
5. Communication Support:
   • Handling all correspondence and inquiries from internal and external stakeholders, ensuring that responses are prompt and professional.
6. Procurement Management:
   • Managing the procurement of office supplies, such as stationery and refreshments, as well as ensuring that the office remains stocked with essential items.
7. Personnel Administration:
   • Providing support for leave planning, meeting scheduling, and other administrative tasks related to personnel management.

Personal Attributes

While no specific personal attributes are listed, the ideal candidate for the Office Secretary role would likely be someone who is proactive, dependable, and capable of working well under pressure. Strong organizational skills, a keen attention to detail, and the ability to maintain confidentiality are essential for success in this role.

Application Process

Interested candidates are encouraged to apply for this exciting opportunity before the closing date on 11th July 2025 at 16:30. With three positions available, this is an excellent opportunity for those seeking long-term growth in a stable and supportive work environment.

Apply Here

The Office Secretary role offers a great opportunity for personal and professional development in an administrative capacity. With a competitive salary and a chance to work alongside professionals in a well-established organization, this position is ideal for individuals with the right qualifications and experience.

If you have the skills and passion for office administration, don’t miss out on the opportunity to join this exciting team. This is a chance to build your career and make a tangible impact on the organization’s success.

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