Majuba TVET College is seeking highly motivated and detail-oriented candidates for the position of Data Capturer. This is a one-year fixed-term contract that offers an opportunity to contribute to the institution’s administrative and data management systems.
Position Details
- Job Title: Data Capturer
- Salary: R183 279.00 per annum (Salary Level 4) plus benefits as applicable in the Public Service
- Reference Number: OLUDC23/02/25
- Number of Posts: 02
Minimum Requirements
Candidates must meet the following qualifications and experience requirements:
- Educational Qualification: Grade 12/Matric or NCV-NQF Level 4.
- Additional Qualification: A relevant N6 Certificate or Equivalent in Management Assistant or a related qualification.
- Experience: At least one year to 18 months of relevant working experience in data capturing.
- Skills: Computer literacy is mandatory.
Recommendations
The ideal candidate would benefit from having:
- A three-year recognised National Diploma in Management Assistant or an equivalent qualification.
- Prior experience working as a data capturer within the TVET sector.
- Knowledge of data capturing processes.
- Understanding of Information Management and IT principles.
- Familiarity with key legislative frameworks, including:
- Skills Development Act
- Public Service Regulations and Public Service Act
- Labour Relations Act
Key Competencies and Skills
A successful candidate must demonstrate:
- Strong administrative skills.
- Excellent planning and organising abilities.
- Knowledge of financial management and report writing.
- Good communication and interpersonal skills.
- Problem-solving ability with analytical thinking.
- Client-oriented approach.
- Project management and team leadership.
- Ability to manage people effectively.
Key Responsibilities
The Data Capturer will be responsible for ensuring accurate and efficient data entry within the institution. Specific duties include:
1. Data Capturing and Record-Keeping
- Capture data from available records into relevant formats such as systems, databases, tables, and spreadsheets.
- Input student registration details, process payments, and issue student numbers.
- Enter ICASS, ISAT, and Written Exam marks into the system.
- Capture enrolment forms during the registration period.
- Submit captured marks to the EMIS Officer.
2. Managing Student Data
- Record and track student absentees on the system.
- Keep a record of all received and outstanding student attendance registers and assessment mark sheets.
- Ensure that all attendance registers from the Heads of Department (HODs) are properly filed.
3. Data Integrity and Validation
- Verify and query missing data and errors observed during data entry.
- Maintain the integrity and accuracy of captured data.
- Review and validate data from records before submission.
4. Academic Records Management
- Complete mark sheets and prepare copies for use as attendance registers during exam sessions.
- Receive marks from HODs and mark sheets from the Department of Higher Education and Training (DHET).
- Update student registers and statistics.
- Submit mark sheets to lecturers in marking venues (internal marking process).
- Retrieve student ISAT marks and evidence from previous years.
- Assist NCV lecturers with Portfolio of Evidence (POE) filing and safeguarding.
5. Student Support and Document Processing
- Issue proof of registration, student cards, statements of results, and certificates.
- Retrieve student ISAT marks and relevant evidence.
- Support NCV Lecturers in maintaining and organising records.
6. Data Backup and Security
- Perform regular data backups to prevent loss of important information.
- Maintain and update system records consistently.
- Ensure that records and files are properly sorted and secured.
- File student records alphabetically for each registration period.
7. Communication and Reporting
- Provide information to various departments when required.
- Email schedules of results to Campus Heads, HODs, and Senior Lecturers.
- Retrieve results and ensure proper dissemination of information.
Application Process
- Enquiries: Ms L Couper at 034 314 1012/3.
- Closing Date: 14 March 2025 (before 12:00 PM).
- Application Submission:
- Applications must be hand-delivered to the ‘CV’ Box at Majuba TVET College Central Office (83 Allen Street, Newcastle).
- Applicants must quote the post reference number on the outside of the envelope.
- A completed Z83 form must be accompanied by:
- A recently updated CV with three contactable referees.
- Certified copies of relevant qualifications, identity documents, and driver’s licence (where applicable).
- A signed Notice and Declaration form (Annexure F) as per the Protection of Personal Information Act, 2013.
Important Notes
- Applications received after the closing date or submitted via fax/email will not be considered.
- Only shortlisted candidates will be contacted.
- Shortlisted candidates may be required to complete skills/knowledge/competence assessments.
- Candidates must declare any criminal convictions or pending cases.
- The College reserves the right to make or not make appointments.
- Persons with disabilities are encouraged to apply.
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The Data Capturer role at Majuba TVET College is a crucial administrative position ensuring the accuracy and integrity of student data. This job is ideal for individuals with strong computer literacy, keen attention to detail, and a passion for data management in the education sector.
