Rand Water is seeking a dedicated Office Assistant for its Bulk Water Services – Operations division at the Panfontein site located in Glenvista, Gauteng. This permanent position provides an excellent opportunity for individuals with a passion for administrative work and a desire to contribute to the smooth running of a key water service provider.
The Office Assistant will play an essential role in ensuring the day-to-day operations at the Panfontein site run efficiently, offering vital support to staff and management.
Job Summary
The Office Assistant will be reporting directly to the Manager of Panfontein and will be responsible for offering comprehensive administrative support. This includes a wide range of tasks, from managing staff-related paperwork to overseeing the scheduling and maintenance of vehicles and equipment. The role requires high attention to detail, excellent communication skills, and proficiency in various office administration software.
In addition, the Office Assistant will handle trip sheets, vehicle bookings, service scheduling, loan vehicles, and other administrative duties crucial for ensuring a smooth operation at the site. By assisting in both office management and administrative tasks, this role is designed to provide the necessary support for the Bulk Water Services – Operations division to function at its best.
Minimum Requirements
Candidates interested in applying for the position must meet certain requirements to be considered for the role:
- Grade 12: A high school diploma is the minimum educational qualification required.
- Experience: At least 2 years of experience in an administration or secretarial role is required.
- National Certificate in Office Administration: A qualification in office administration is essential to ensure candidates have the required administrative skills.
- Desired Qualification: A National Diploma in office administration will be advantageous but not mandatory.
- Technical Skills: Competence in using Maximo and Microsoft Office is essential. Additionally, candidates should have at least 2 years of experience with SAP, an important software tool for managing operations at Rand Water.
- Driving License: A Code 8 driver’s license is mandatory, as the role may require driving for various duties.
- Report Writing: Strong typing and report writing skills are important for this position, as much of the role revolves around creating documents, maintaining spreadsheets, and preparing reports.
Primary Duties and Responsibilities
As the Office Assistant, the individual will be tasked with a variety of critical administrative duties that support the overall operations of the Panfontein site. Key responsibilities include:
Administrative Support to the Site
The Office Assistant will be responsible for overseeing the administrative functions at the Panfontein site. This includes all staff-related paperwork, managing the schedules, and ensuring that operational systems are running efficiently. The role includes handling vehicle-related duties such as:
- Trip sheets
- Service bookings
- Loan vehicle management
Coordination and Scheduling
A key part of the position is managing the schedules of various team members and assisting with organizing meetings and travel arrangements. The Office Assistant will need to ensure that all correspondence is appropriately handled, and the office runs smoothly. This will involve managing calendars and ensuring that the manager’s time is well-utilized. The assistant will also be responsible for maintaining office supplies and ensuring the workspace remains organized.
Generating Work Orders and Tracking Timelines
The Office Assistant will assist in generating work orders using the Maximo system. Additionally, they will create spreadsheets to track these work orders, ensuring that deadlines and submission timelines are adhered to. This requires excellent organizational skills and the ability to manage several tasks at once.
SAP Reservations and Requisitions
Another key duty involves creating SAP reservations and requisitions, which is critical for the proper functioning of operations. The role requires a high level of competency in SAP to ensure accurate and timely processing of these requests.
Staff Documentation
The Office Assistant will be responsible for submitting various staff-related forms, including time sheets, travel claims, and other necessary documents. Ensuring that these documents are submitted accurately to the relevant departments is vital for smooth operations.
Invoice Management
The assistant will also be required to ensure that invoices received from suppliers or service providers are signed off before being sent to the financial department for payment. This ensures that the financial process remains on track and compliant with company procedures.
Receptionist and Noticeboard Duties
Occasionally, the Office Assistant may be required to perform receptionist duties to assist with visitors or inquiries. Additionally, they will be responsible for keeping noticeboards up to date with important information and announcements for the team.
Knowledge, Skills, and Attitudes Required
The ideal candidate should possess certain knowledge and skills that will ensure success in the role:
- Computer Literacy: Proficiency in SAP, Microsoft Excel, and Word is essential for handling daily administrative tasks.
- Maximo Competency: Experience with Maximo for generating work orders is a key requirement.
- Typing and Report Writing: Strong typing and writing skills are needed to handle the documentation and report creation aspects of the role.
- Communication: Excellent verbal and written communication skills in English are necessary to communicate effectively within the team and across departments.
- Telephone Etiquette: A professional and courteous telephone manner is essential for handling inquiries and maintaining positive relationships with stakeholders.
In addition to these technical and administrative skills, the Office Assistant must also demonstrate specific attitudes that will help them excel in this role:
- Customer Orientation: A customer-first approach is critical for ensuring that both internal and external stakeholders are satisfied.
- Punctuality and Self-Discipline: Being punctual and maintaining self-discipline is vital for meeting deadlines and ensuring operational efficiency.
- Good Housekeeping: The Office Assistant must ensure that the office environment is neat, organized, and conducive to productivity.
Apply Now!
This is an excellent opportunity for a motivated and detail-oriented individual to contribute to the success of Rand Water’s Bulk Water Services – Operations division. If you meet the qualifications and are eager to play a key role in the efficient running of operations at Panfontein, apply now before the closing date of July 3, 2025.
Check also: PathCare Phlebotomy Technician Learnership (2026)