A Personal Assistant vacancy is available in Pretoria East for an experienced professional. Morton Moore Pty Ltd is recruiting for a Personal Assistant to support a Director at an established short-term insurance brokerage.
The full-time position requires strong administration, diary management and communication skills. Candidates should have at least three to five years of relevant experience.
The employer offers a market-related salary that remains negotiable based on experience. The position also includes a discretionary annual performance-based bonus.
Personal Assistant Job Details
The Personal Assistant Job offers direct exposure to senior-level decision-making. Therefore, the successful candidate must work independently and manage sensitive information professionally.
Here are the key details:
- Job title: Personal Assistant (Director)
- Company: Morton Moore Pty Ltd
- Industry: Financial Services
- Location: Pretoria, Gauteng
- Work area: Pretoria East
- Job type: Full-time
- Experience: 3–5 years required
- Advertised experience level: 4–5 years
- Salary: Negotiable based on experience
- Posted: 31 August 2026
- Language: English required
- Afrikaans: Advantageous
- Closing date: Not specified in the listing
What Will the Personal Assistant Do?
The successful candidate will provide high-level administrative support to a Director. The role involves managing competing priorities and confidential business information.
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Diary and Office Management
The Personal Assistant will manage the Director’s diary and meeting schedule. This includes resolving diary conflicts and prioritising appointments.
The successful candidate will also act as the Director’s first point of contact. This involves screening calls, correspondence and enquiries.
Other administrative duties include:
- Managing and prioritising the Director’s inbox
- Flagging urgent matters for the Director
- Preparing meeting agendas
- Preparing board and management packs
- Taking meeting minutes
- Following up on outstanding action items
- Drafting and proofreading reports
- Formatting presentations and internal communications
Meetings, Travel and Expenses
The role also includes coordinating internal and external meetings. The Personal Assistant will arrange venues, catering and other meeting logistics.
Travel coordination forms another important part of the position. The successful candidate will arrange local and international travel.
This includes:
- Booking flights and accommodation
- Preparing travel itineraries
- Arranging visas where required
- Coordinating travel-related logistics
- Processing expense claims
- Processing invoices
- Reconciling the Director’s credit card statements
The successful candidate will also maintain confidential company, personal and HR documentation.
Requirements for the Personal Assistant Vacancy
Applicants must meet several requirements before applying. Relevant experience remains one of the most important criteria.
Candidates should have:
- At least 3–5 years of Personal Assistant or Executive Assistant experience
- Experience supporting senior management or Directors
- Matric or Grade 12
- A secretarial or office administration qualification is advantageous
- Advanced MS Outlook, Word, Excel and PowerPoint skills
- Experience managing complex diaries
- Proven travel coordination experience
- Excellent written and verbal English communication skills
- Strong discretion when handling confidential information
- Excellent prioritisation skills
- The ability to remain composed under pressure
- The ability to work independently
- Strong initiative and anticipation skills
- A valid driver’s licence
- Own reliable transport
Previous financial services or insurance experience will provide an advantage.
Skills Needed for This Personal Assistant Job
This vacancy requires more than basic administrative ability. The successful applicant must take ownership of their responsibilities.
Strong organisational skills will be particularly important. The Director may have multiple priorities requiring attention at the same time.
The successful candidate should therefore know how to:
- Identify urgent matters quickly.
- Manage competing deadlines.
- Maintain accurate records.
- Communicate professionally with stakeholders.
- Protect confidential information.
- Anticipate administrative requirements.
- Follow through on outstanding tasks.
The role also requires professional interaction with clients, insurers and service providers.
Benefits and Working Environment
Morton Moore’s client offers a professional working environment. The successful candidate will gain direct exposure to executive-level decision-making.
The package includes a market-related salary. The salary will remain negotiable based on the applicant’s experience.
The position also offers an annual performance-based bonus. However, the bonus remains at the company’s discretion.
The role may suit an experienced Personal Assistant seeking greater executive exposure. It could also suit an Executive Assistant with relevant Director-level experience.
How to Apply for the Personal Assistant Vacancy
Interested candidates should apply through the official recruitment listing. Applicants should ensure their CV clearly demonstrates relevant administrative experience.
In particular, highlight experience involving diary management, travel arrangements and executive support. Also include your proficiency with Microsoft Office applications.
Applicants should verify that they meet the stated requirements before submitting their applications.
Apply for the Personal Assistant position:
Morton Moore Personal Assistant (Director) Application
Frequently Asked Questions
Where is the Personal Assistant Job based?
The position is based in Pretoria, Gauteng. The vacancy specifically supports a Director at a short-term insurance brokerage in Pretoria East.
Is this a full-time position?
Yes. The Personal Assistant position is advertised as a full-time opportunity.
What qualification is required?
Candidates need Matric or Grade 12. A secretarial or office administration qualification will be advantageous.
This Personal Assistant vacancy offers an opportunity to support a Director within an established insurance business. The position combines executive administration, diary management, travel coordination and confidential support.
Candidates with strong organisational skills should review the requirements carefully. Those who meet the experience and transport requirements can apply through the recruitment link provided above.
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