Senior Secretary Vacancy 2026: 7+ Years’ Administrative Experience

The Senior Secretary Vacancy at KHULA! offers an opportunity for an experienced administrative professional. The position supports the CEO with executive administration, scheduling, travel and governance tasks.

KHULA! is an agriculture technology company based in Bryanston, Gauteng. The company develops technology and services that support farmers and agricultural businesses.

The successful candidate will provide high-level administrative and organisational support. Candidates should have at least seven years of relevant experience.

Senior Secretary Vacancy: What You Need to Know

This role centres on supporting the CEO and executive team. It requires strong organisation, discretion and time-management skills.

According to the job requirements, applicants should have:

• At least 7 years of executive support experience.
• At least 7 years of administrative experience.
• At least 7 years of time-management experience.
• Strong written and verbal communication skills.
• Excellent organisational abilities.
• Good attention to detail.
• Strong interpersonal and problem-solving skills.
• Proficiency in Microsoft Office and Google tools.
• Experience with scheduling platforms.

A Grade 12 qualification is required. A Diploma in Business Administration would provide an advantage.

Applicants should also have proven experience in executive support or a company secretary role.

Senior Secretary Job Responsibilities

The appointed candidate will handle several administrative functions. These duties will require accuracy, professionalism and discretion.

Executive Support

The successful candidate will manage the CEO’s diary and schedule. This includes meetings, appointments and important events.

The role also requires the candidate to prioritise competing demands. They must help the CEO manage time effectively.

In addition, the Senior Secretary will act as a key contact for stakeholders. This includes both internal and external stakeholders.

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Travel and Logistics

The candidate will coordinate the CEO’s travel arrangements. These arrangements may include flights, accommodation, transport and visas.

They will also prepare detailed travel itineraries. Therefore, candidates must maintain strong attention to detail.

Travel plans can change at short notice. The successful candidate must respond quickly to unexpected logistical issues.

Meeting Administration

The role includes supporting meetings involving the CEO and executive team.

Key duties include:

• Preparing meeting agendas.
• Compiling briefing materials.
• Preparing relevant documentation.
• Attending meetings when required.
• Recording accurate minutes.
• Distributing minutes to relevant stakeholders.
• Tracking outstanding action items.
• Following up on decisions.

This requires excellent written communication and administrative discipline.

Governance and Compliance Support

The position also includes administrative support for governance activities.

The successful candidate will help maintain records of board and executive meetings. They may also assist with corporate governance requirements.

Furthermore, the role involves supporting reports and documentation. These documents may go to regulatory bodies, shareholders or other stakeholders.

Experience handling confidential corporate information will therefore be valuable.

General Administrative Duties

The Senior Secretary will also provide broader administrative support to the CEO and executive team.

These responsibilities include drafting correspondence, reports and presentations. The candidate will also maintain organised filing systems.

Confidentiality remains an important part of the role. The successful candidate will handle sensitive business and executive information.

The role may also involve additional administrative duties as business needs arise.

Skills and Personal Attributes Required

KHULA! is looking for a professional and dependable candidate. The successful applicant should demonstrate strong administrative judgement.

Important personal attributes include:

• Professionalism.
• Discretion.
• Trustworthiness.
• Adaptability.
• Problem-solving ability.
• Strong interpersonal skills.
• Attention to detail.
• A proactive approach.

Candidates should also communicate confidently with stakeholders at different levels.

Who Should Apply for the KHULA! Vacancy?

This opportunity suits experienced executive support professionals. It may also suit senior administrative professionals with relevant company secretarial experience.

The seven-year experience requirement makes this a senior-level opportunity. Therefore, applicants should demonstrate substantial experience supporting executives or senior management.

Candidates should highlight relevant experience on their CVs They should also show examples of diary management, travel coordination and meeting administration.

Experience with governance documentation can strengthen an application. Strong digital skills will also benefit candidates.

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How to Apply for the Senior Secretary Vacancy

Interested candidates can apply for the position through the LinkedIn vacancy.

Applicants should review their CV before submitting an application. Ensure that your CV clearly reflects your relevant experience.

Pay particular attention to executive support and administrative experience. Also highlight your experience managing competing priorities and confidential information.

Application link: Apply for the KHULA! vacancy on LinkedIn

KHULA! lists its headquarters in Bryanston, Gauteng. Its public profile identifies the company as an agriculture technology business serving the farming sector.

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