Looking for an Office Administrator job in Johannesburg? Empact Group is hiring a professional and organised Office Administrator/Secretary for its Food Solutions division in Gauteng.
- Office Administrator Job Overview
- What Does the Office Administrator Role Involve?
- Governance and Document Management Duties
- Events and Project Coordination
- Minimum Requirements for the Office Administrator Position
- Skills Needed to Succeed
- Why Work for Empact Group?
- How to Apply for the Office Administrator Job
- Frequently Asked Questions
The company is looking for someone with strong administrative skills, excellent communication, and the ability to support executives and daily office operations. This permanent role offers an opportunity to work in a fast-paced corporate environment.
Office Administrator Job Overview
- Position: Office Administrator/Secretary
- Company: Empact Group
- Location: Johannesburg, Gauteng
- Job Type: Permanent
- Industry: Food and Beverages
- Functional Area: Operations
- Closing Date: 05 June 2026
The successful candidate will support governance processes, executive coordination, and daily administration duties.
What Does the Office Administrator Role Involve?
The Office Administrator will manage several administrative and coordination tasks. The role also requires professionalism and attention to detail.
Office Operations and Administration
The selected candidate will:
- Maintain organised office systems and procedures
- Handle printing, scanning, and courier arrangements
- Update contact lists for staff and stakeholders
- Welcome visitors and clients professionally
- Support smooth daily office operations
In addition, the role requires excellent organisational skills and the ability to multitask effectively.
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Executive and Meeting Coordination
The Office Administrator will also coordinate meetings and executive schedules.
Key duties include:
- Managing calendars and appointments
- Scheduling meetings with executives and directors
- Arranging travel, accommodation, and car hire
- Sending meeting invitations and updates
- Following up on attendance confirmations
- Assisting with annual meeting calendars
Therefore, applicants should feel comfortable communicating with senior stakeholders.
Meeting Logistics Support
Meeting preparation is another important part of the role.
Responsibilities include:
- Booking meeting rooms
- Organising refreshments and catering
- Preparing meeting equipment and materials
- Setting up Microsoft Teams links
- Supporting hybrid meetings
- Assisting before and after meetings
Strong planning skills will help candidates succeed in this position.
Governance and Document Management Duties
The role also involves governance administration and document control.
The successful candidate will:
- Prepare Board and Committee packs
- File signed minutes and resolutions
- Maintain governance records
- Track outstanding approvals and signatures
- Store and circulate documents accurately
- Keep electronic and physical records organised
Because of this, confidentiality and professionalism are essential.
Events and Project Coordination
The Office Administrator will support company events and internal projects.
Tasks include:
- Assisting with event planning
- Coordinating meetings and functions
- Supporting project administration
- Managing follow-ups for governance activities
Candidates should work well independently while also collaborating with teams.
Minimum Requirements for the Office Administrator Position
Applicants should meet the following requirements:
Essential Requirements
- Experience in an Office Administrator or Secretary role
- Strong organisational and multitasking abilities
- Excellent written and verbal communication skills
- Attention to detail
- Microsoft Office proficiency
- Ability to handle confidential information professionally
Preferred Qualifications
The following qualifications will be advantageous:
- Certificate or Diploma in Business Administration
- Experience supporting executives or Board members
- Knowledge of governance structures
- Exposure to financial administration
- Basic HR administration knowledge
- Ability to adapt to new systems and technology
Skills Needed to Succeed
Candidates applying for this Office Administrator role should have both technical and interpersonal skills.
Important skills include:
- Time management
- Communication skills
- Professionalism
- Problem-solving abilities
- Administrative coordination
- Document management
- Confidentiality handling
Furthermore, candidates should be proactive and dependable.
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Why Work for Empact Group?
Empact Group is a well-known South African company operating in the food and support services industry. The company provides professional growth opportunities and exposure to corporate operations.
Employees also gain experience working with executive teams and governance processes.
How to Apply for the Office Administrator Job
Interested candidates can apply online before the closing date.
Application Deadline: 05 June 2026
Apply here:
Apply for the Office Administrator Position
Applicants should ensure that their CV is updated and includes relevant administrative experience.
Frequently Asked Questions
Where is the Office Administrator job located?
The position is based in Johannesburg, Gauteng.
Is the Office Administrator role permanent?
Yes. Empact Group is offering a permanent position.
What qualifications are needed?
A Certificate or Diploma in Business Administration is advantageous. However, relevant experience is also important.
