The Project Administration Assistant opportunity at Pragma Global offers a 12-month paid workplace experience programme. The position forms part of the Youth Employment Service (YES) Programme.
Pragma Global is inviting young, unemployed South Africans to apply. The role provides practical experience in project administration and coordination. Applications close on 20 October 2026.
The position suits candidates who want to build administrative and project support skills. Matric is required, while a tertiary qualification can strengthen an application. Previous administrative experience is advantageous but not listed as mandatory.
Pragma Global Project Administration Assistant 2026
The Project Administration Assistant will support Project Managers with daily administrative and coordination tasks.
The successful candidate will help maintain accurate project records. They will also track approvals, procurement processes and project documentation.
The role requires strong attention to detail. Candidates must also keep information accurate, complete and up to date.
According to the job advert, the position is entry-level and full-time.
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Key responsibilities
The successful candidate will handle several project administration duties, including:
- Checking and filing project documentation.
- Maintaining organised and audit-ready project records.
- Managing project SharePoint folders and filing structures.
- Checking project scopes, quotations and cost plans.
- Tracking Requests for Quotation (RFQs) and quotations.
- Tracking Purchase Order (PO) requests and approvals.
- Monitoring work orders and workflow progress.
- Following up on outstanding approvals.
- Escalating overdue actions to Project Managers.
- Reconciling information across project systems.
- Identifying missing or inconsistent information.
- Maintaining project expenditure and commitment records.
- Updating project and purchase order trackers.
- Preparing routine status and exception reports.
- Supporting project close-out activities.
- Tracking contractor submissions and invoices.
- Monitoring delivery dates and project milestones.
- Maintaining asset information and sign-off records.
Requirements for the Project Administration Assistant role
Applicants must meet the basic requirements before applying.
The advert lists Matric as a required qualification. A tertiary qualification is advantageous.
Pragma also states that one year of relevant experience is advantageous. This experience can include administration, data capturing, coordination or project support.
Skills that can strengthen your application
Although the advert focuses on qualifications and experience, several practical skills match the duties.
Applicants should demonstrate:
- Good organisational skills.
- Strong attention to detail.
- Accurate data handling.
- Good written communication.
- Basic project administration skills.
- The ability to manage documentation.
- The ability to follow up on outstanding tasks.
- Good time management.
- The ability to work with different stakeholders.
Experience with document management systems can also be useful. The position specifically involves maintaining SharePoint folders and project records.
What does the YES Programme offer?
The position forms part of the Youth Employment Service (YES) Programme.
YES provides workplace experience to young South Africans through participating organisations. In this case, Pragma states that successful candidates will receive 12 months of practical workplace experience.
The programme can help candidates develop workplace skills and gain exposure to project administration. It can also strengthen their future employability.
Pragma describes the opportunity as paid work experience. However, the available job advert does not state a specific monthly stipend. Applicants should therefore check the official application information for any compensation details.
Why this opportunity could benefit job seekers
The role offers practical exposure to several business functions.
For example, candidates will work with project documentation, procurement workflows and reporting. They will also interact with Project Managers and other stakeholders.
The role can therefore provide experience that applies to future administrative positions. It may also help candidates explore careers in project coordination and business administration.
Importantly, candidates will gain experience with structured project processes. These skills can transfer to other administrative and project support roles.
How to apply for the Pragma Global YES Programme
Interested candidates should submit their applications before the closing date.
The advertised closing date is 20 October 2026.
Applicants should ensure that their CV contains accurate information. They should also clearly list their qualifications and relevant administrative experience.
Candidates can apply through the Pragma Global recruitment platform or the job listing provided by Pragma.
Application deadline: 20 October 2026
Programme duration: 12 months
Employment type: Full-time
Seniority level: Entry level
Qualification: Matric required
Tertiary qualification: Advantageous
Relevant experience: One year advantageous
Location: Gauteng, South Africa
Apply here: Pragma Global Project Administration Assistant application
Frequently Asked Questions
What is the Pragma Global Project Administration Assistant role?
It is an entry-level position supporting Project Managers with administration and coordination. The role includes documentation, procurement tracking, reporting and project close-out support.
Who can apply?
Pragma’s advert invites young, unemployed South Africans to apply for its YES Programme opportunities. Applicants should also meet the specific requirements listed for the position.
How long is the Pragma Global YES Programme?
The opportunity provides 12 months of practical workplace experience through the YES Programme.
