Rand Water has opened a Secretary Vacancy at the Rand Water Institute in Glenvista, Gauteng. The full-time position requires Matric and 2–3 years of working experience.
Applications close on 11 November 2026. Candidates with administrative experience, strong communication skills and Microsoft Office proficiency should consider applying.
The successful candidate will provide secretarial, coordination and administrative support to the General Manager: Research Administration & Integration. The role is based at Rand Water’s Rietvlei site in Glenvista.
Rand Water Secretary Vacancy 2026: Job Details
Review the following details before submitting your application.
- Employer: Rand Water
- Job title: Secretary
- Reference number: RAN261028-2
- Portfolio: Rand Water Institute
- Job type: Full-time
- Location: Rietvlei, Glenvista, Gauteng
- Minimum qualification: Matric or Grade 12
- Experience required: 2–3 years of working experience
- Closing date: 11 November 2026
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Applicants should use the official recruitment portal to access the vacancy and submit their applications.
What Does the Secretary Position Involve?
The successful candidate will support the General Manager: Research Administration & Integration within the Rand Water Institute.
The role focuses on maintaining efficient administrative operations, coordinating activities and managing office information. It also requires careful handling of confidential records and correspondence.
The appointed candidate will perform several responsibilities, including:
1. Office Administration and Communication
The secretary will manage incoming calls, receive visitors and direct enquiries appropriately. They will also prepare correspondence, reports, proposals, procedures and presentations.
Additional responsibilities include:
- Maintaining correspondence logs and following up on outstanding documents.
- Managing paper-based and digital filing systems.
- Safeguarding confidential information.
- Preparing documents using Microsoft Word and PowerPoint.
- Creating and distributing emails, communiqués and newsletters.
2. Meeting and Travel Coordination
The role requires strong organisational skills and attention to detail. The secretary will maintain the General Manager’s calendar and coordinate meetings, deadlines and travel arrangements.
The successful candidate will also:
- Arrange meeting invitations, venues and logistics.
- Prepare and distribute agendas and supporting documents at least one week before meetings.
- Record meeting minutes and obtain the necessary approvals.
- Distribute approved minutes and meeting outputs within one week afterwards.
- Maintain travel schedules in collaboration with the Travel Office.
3. Records and General Office Management
The secretary will maintain administrative records and support the smooth operation of the office.
This includes ordering stationery, reporting equipment or facility problems, and maintaining relevant attendance records. The role also involves supporting performance management and training and development processes.
Furthermore, the appointed candidate will maintain the research initiative register and obtain information required for research activities.
Rand Water Secretary Vacancy Requirements
Candidates must meet the minimum requirements listed in the official vacancy advertisement. The employer also identifies several desirable qualifications and skills.
Minimum Requirements
Applicants must have the following:
- Matric or Grade 12.
- General administrative and secretarial experience.
- 2–3 years of working experience.
- Experience using Microsoft Office.
- Working knowledge of Microsoft Word and PowerPoint.
Desired Qualifications and Experience
Rand Water identifies the following as advantageous:
- A diploma or equivalent administration-related qualification at NQF Level 6.
- Experience in secretarial and administrative work.
- Basic experience using SAP and Microsoft SharePoint or an intranet.
- Experience coordinating meetings, events and secretariat activities.
Meeting the minimum requirements should be the priority. Applicants with relevant additional qualifications and experience should also highlight these in their applications.
Skills and Knowledge Required
The Rand Water Secretary Vacancy requires candidates who can manage competing priorities and communicate effectively.
Applicants should demonstrate the following skills:
- Communication: Strong written and verbal communication skills.
- Computer literacy: Excellent Microsoft Office skills.
- Time management: Ability to manage schedules and meet deadlines.
- Organisation: Ability to plan activities and maintain accurate records.
- Report writing: Ability to prepare professional reports and documents.
- Interpersonal skills: Ability to work effectively with colleagues and visitors.
- Problem-solving: Ability to identify issues and coordinate appropriate solutions.
Knowledge of document management, office administration, budgeting and financial reporting will also be relevant.
Additional desirable knowledge includes records management, travel administration, event coordination and human resources processes.
Rand Water also expects candidates to demonstrate professionalism, discretion and the ability to work independently. Applicants should be comfortable working under pressure and handling confidential information.
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How to Apply for the Rand Water Secretary Vacancy 2026
Interested candidates can apply through Rand Water’s official recruitment portal.
Follow these steps to access the vacancy:
- Visit the official Rand Water Secretary vacancy page.
- Review the complete job advertisement and its requirements.
- Check that you meet the minimum qualifications and experience criteria.
- Prepare your application and supporting documents according to the portal’s instructions.
- Complete the application process and submit your application before the closing date.
Use the reference number RAN261028-2 when identifying this vacancy.
Before submitting, ensure that your application accurately reflects your administrative experience, computer skills and relevant qualifications. Include examples of your experience with meeting coordination, document management and office support where applicable.
The supplied advertisement does not specify a salary, so applicants should consult the official listing for any additional employment information.
When Is the Closing Date?
The closing date for the Rand Water Secretary Vacancy is 11 November 2026.
Candidates should submit their applications before the deadline. Avoid waiting until the final day, as incomplete applications may affect your chances of consideration.
Frequently Asked Questions
What is the minimum qualification for the Rand Water Secretary Vacancy?
Applicants need Matric or Grade 12. A diploma or equivalent administration-related qualification at NQF Level 6 is desirable.
How much experience does Rand Water require?
The vacancy lists 2–3 years of working experience. Candidates should also have general administrative and secretarial experience.
How can I apply for the vacancy?
Apply through the official Rand Water recruitment portal. Review the requirements and follow the application instructions provided.
