The City of Johannesburg invites both internal and external applicants for the position of Registry Clerk in the Group Finance department. This is a short-term contract position (not exceeding 12 months), located at Thuso House, Braamfontein, with a salary of R28,315.59 per month (all-inclusive, no benefits). The closing date for applications is Friday, 22 August 2025.
Minimum Requirements
To be considered for the Registry Clerk position, applicants must meet the following criteria:
- Education: Grade 12 plus a relevant National Diploma at NQF Level 6.
- Experience: 1-3 years of relevant experience, ideally in a unit of similar or larger size.
- Advantageous: An understanding of the public sector industry.
Primary Function
The Registry Clerk will provide essential administrative support for document management, ensuring effective information flow and management. Key responsibilities include:
- Classifying, registering, scanning, and saving documents into the electronic system.
- Managing the retrieval, filing, and disposal of obsolete files in line with relevant standards and legislation.
- Supporting office administration and assisting with monthly compliance reporting to the Group EXCO.
Key Performance Areas
The main duties of the Registry Clerk include:
- Ensuring effective administrative support for document and information management.
- Managing mail correspondence and document classification.
- Assisting with the archiving of records, registering and managing the mailroom.
- Filing and maintaining records, including monthly compliance reporting.
Core Competencies
The ideal candidate will possess the following skills and attributes:
- Computer Literacy: Proficient in MS Office (Word and Excel).
- Communication Skills: Excellent written and verbal communication abilities.
- Project Management Skills: Ability to manage multiple tasks effectively.
- Time Management: Exceptional organizational skills, with an ability to prioritise tasks.
- Attention to Detail: A keen eye for accuracy in all work.
- Teamwork: Ability to work independently and as part of a team.
Additional Competencies
- Knowledge of City Regulations: Familiarity with local regulations and the National Archiving Act (NAA) will be beneficial.
Application Instructions
Applicants are encouraged to submit their applications online. The City of Johannesburg only accepts online applications, and applicants must ensure they have uploaded the following documents:
- Certified qualifications/certificates
- CV
- ID copy
- Any professional membership details, if applicable
The closing date for applications is Friday, 22 August 2025. Applicants who do not receive feedback within six weeks of the closing date should consider their application unsuccessful. For enquiries, please contact Ria de Jager at 011 021 3800.
The City of Johannesburg follows the principles of employment equity, as outlined by national legislation and policy guidelines. Preference will be given to previously disadvantaged groups, including individuals with disabilities. All applicants are encouraged to apply.
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