If you’re looking for an opportunity to make a meaningful difference in the education sector and have a passion for organizational excellence, the Committee Secretary vacancy at Rosebank College might be the ideal role for you. Rosebank College, part of the ADvTECH Group, one of Africa’s leading private education providers, is looking for a dynamic and driven individual to join their team.
Committee Secretary Job Overview
- Location: Johannesburg, Gauteng
- Division: Rosebank College
- Job Type: Permanent
- Posted on: 08 July 2025
- Closing Date: 14 July 2025
Key Responsibilities
1. Meeting Coordination and Preparation:
- Compile detailed meeting schedules and coordinate committee member attendance.
- Send out membership letters and meeting invitations, ensuring all participants have relevant documentation beforehand.
- Prepare detailed agendas for governance meetings, collaborating with chairpersons to ensure all necessary documents are included and available on the online meeting system.
- Organize and circulate agenda items via round robin to keep committee members informed and ready for meetings.
2. Meeting Record Management and Documentation:
- Manage meeting logistics, including ensuring quorum, handling voting procedures, and overseeing other aspects of meeting management.
- Accurately compile meeting minutes, including attendance registers, apologies, decisions, resolutions, and conflict-of-interest declarations.
- Maintain an organized archive of meeting documents, ensuring that they are easily retrievable for future reference or audits.
- Distribute meeting outcomes and track the implementation of committee resolutions and actions.
3. Governance Compliance:
- Ensure that Rosebank College adheres to institutional governance policies, procedures, and regulatory requirements.
- Offer guidance to committee members and stakeholders on governance procedures, standards, and best practices.
- Assist with the induction process for new committee members, ensuring they understand their roles and responsibilities.
- Facilitate the evaluation of committees in collaboration with the respective chairpersons.
4. Policy Communication and Administrative Support:
- Draft and review policy communications, ensuring they are distributed to appropriate institutional stakeholders.
- Provide comprehensive administrative support to Committee Chairpersons, handling schedules, correspondence, and documentation requirements.
Qualifications and Experience:
- Minimum Educational Requirement: A Bachelor’s Degree (NQF Level 7) or equivalent.
- Minimum Work Experience: At least 2 years of experience in a Committee Secretariat role.
This role requires someone who is organized, meticulous, and able to work independently while maintaining a strong focus on governance and compliance. The ideal candidate will be proactive and able to communicate effectively at all levels of the organization.
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Why Join Rosebank College?
At IIE Rosebank College, we don’t just teach; we inspire and empower our students to succeed in their careers and personal lives. By becoming part of our dedicated team, you’ll contribute to the continued growth and success of an institution that’s shaping the future of education. Working at Rosebank College means being part of a community that values academic excellence, student success, and the power of collaboration.
Benefits:
- Competitive salary and benefits package.
- Opportunity to grow within a reputable educational institution.
- A dynamic, inclusive work environment.
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How to Apply
Interested candidates are encouraged to apply for the Committee Secretary role by submitting their applications before 14 July 2025. This is an exciting opportunity to join a well-respected institution and help shape the future of South African education.
To apply, please submit your updated CV and cover letter via the Rosebank College career portal.
The Committee Secretary position at Rosebank College presents a fantastic opportunity for individuals passionate about governance, compliance, and education management. As a key role in ensuring the smooth operation of governance committees, this position offers the chance to make a lasting impact within one of South Africa’s leading private educational institutions.