Are you a skilled, detail-oriented professional looking to support the governance structure of one of South Africa’s most dynamic regions? If so, the Personal Assistant: Municipal Governance position at the Western Cape Department of Local Government might be just the opportunity you’ve been waiting for.
As a Personal Assistant, you will play a vital role in providing administrative support to senior management, assisting in key decision-making processes and ensuring the smooth functioning of the department.
Personal Assistant Position Overview
- Job Title: Personal Assistant: Municipal Governance, Ref No. LG 25/2025
- Location: Cape Town, CBD, Western Cape
- Department: Local Government
- Salary: R 325 101 – R 382 959 per annum (Salary Level 7)
- Closing Date: 2025/07/07
Job Purpose
The Personal Assistant will be responsible for rendering secretarial and administrative support to senior management within the Western Cape Department of Local Government. The position is based in Cape Town and offers a permanent employment opportunity.
As the Personal Assistant, you will be tasked with helping to coordinate day-to-day activities, assist with financial matters, and provide logistical support to the Directorate.
Key Responsibilities
As a Personal Assistant to the Municipal Governance team, your responsibilities will include:
- Secretarial and Receptionist Support:
- Handle calls, emails, and other correspondence.
- Manage the senior manager’s calendar and schedule meetings.
- Prepare reports, presentations, and other documents as required.
- Administrative Support:
- Support the manager with general office duties, ensuring all administrative tasks are carried out smoothly.
- Assist in managing the manager’s budget by tracking expenses and financial commitments.
- Logistical and Financial Support:
- Organize meetings, workshops, and conferences.
- Assist with budget preparations, expenditure, and other financial record-keeping tasks.
- Policy and Document Compliance:
- Study and apply relevant Public Service and Departmental policies.
- Ensure all relevant documents are filed, stored, and managed according to the department’s requirements.
- General Support to the Directorate:
- Provide day-to-day administrative support to the directorate, ensuring smooth operations of projects and activities.
Minimum Requirements
To be considered for the position of Personal Assistant: Municipal Governance, you must meet the following minimum qualifications and experience:
- Education:
- Grade 12 (Senior Certificate or equivalent qualification).
- An accredited secretarial diploma or administrative qualification at NQF level 5 or a relevant higher tertiary qualification.
- Experience:
- A minimum of 3 years of experience in providing administrative or secretarial support to senior management.
Desirable Attributes
- Willingness to work irregular hours when required.
- Ability to manage multiple tasks, prioritize effectively, and work under pressure.
- Strong organizational and planning skills.
- A keen interest in local governance and public service.
Skills and Competencies
The ideal candidate for the Personal Assistant role will possess a range of competencies, including:
- General Support Skills: Strong background in supporting managers and executives.
- Financial Support: Ability to assist with budgeting and financial record-keeping.
- Communication: Excellent written and verbal communication skills.
- Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Interpersonal Skills: Ability to work well with diverse teams and establish positive relationships with colleagues and clients.
- Decision-Making: Strong problem-solving abilities and the ability to make sound decisions.
- Record Keeping: Experience in maintaining accurate records and files.
Remuneration and Benefits
The Personal Assistant: Municipal Governance position offers a competitive annual salary ranging from R 325 101 to R 382 959.
This role also comes with additional service benefits, including medical assistance, housing assistance, and pension fund contributions, which are funded or co-funded in accordance with applicable policies and collective agreements.
Selection Process
As part of the recruitment process, shortlisted candidates will be required to undergo several steps:
- Verification and Background Checks:
All candidates will need to submit documentation for verification purposes, and criminal record vetting will be conducted. - Practical Assessment:
Candidates may be asked to complete a practical assessment relevant to the tasks of the position. - Interviews:
Only shortlisted candidates will be invited for an interview. Interviews will be scheduled by the Department. - Competency Assessments:
Candidates may also be asked to complete proficiency tests to assess their skills in relevant areas.
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How to Apply
To apply for the Personal Assistant: Municipal Governance position, visit the official application portal of the Western Cape Government. Ensure that you submit all required documentation before the closing date of 2025/07/07. Late applications will not be considered.
If you encounter any technical difficulties during the online application process, you can reach out to the technical support helpline at 086 137 0214, available Monday to Friday from 08:00 to 16:00. For any job-specific queries, contact Mr. K Makan at (021) 483 4365.
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This Personal Assistant Vacancy at the Western Cape Department of Local Government presents a fantastic opportunity for an experienced administrative professional to make a meaningful contribution to local governance in the Western Cape. If you meet the qualifications and are eager to take on a challenging, rewarding role, this could be your next career move.
