Clinix Health Group, one of the leading providers in the healthcare sector, is currently seeking to fill the Ward Clerk: Accident and Emergency position at their Botshelong-Empilweni Private Hospital in Vosloorus, Gauteng. The role is a permanent, entry-level position and is perfect for those with a keen interest in healthcare administration and a desire to contribute to the smooth running of a high-paced hospital environment.
Ward Clerk Job Overview
- Job Title: Ward Clerk: Accident & Emergency
- Location: Clinix Botshelong-Empilweni Private Hospital, Vosloorus, Gauteng
- Division: Botshelong Empilweni Private Hospital
- Business Unit: Nursing
- Job Type: Permanent
- Minimum Experience: Entry Level
- Company Industry: Hospital and Healthcare
- Functional Area: Health Care Provider
- Posted: 20 August 2025
- Closing Date: 27 August 2025
Job Description
The primary purpose of the Ward Clerk role is to provide comprehensive administrative support to the Unit Manager and the nursing team within the Accident & Emergency (A&E) department. The successful candidate will play a vital role in maintaining the efficiency of the unit, ensuring that both patient care and operational requirements are met in accordance with hospital protocols. This role contributes significantly to patient management, stock control, and the documentation and organization of patient records.
Key Responsibilities
The duties of the Ward Clerk are varied, covering a wide range of administrative and clerical tasks. These include:
- Maintaining Patient Registers: The Ward Clerk is responsible for ensuring that the patient register (including the whiteboard) is up-to-date by accurately documenting patient admissions and discharges. This includes reconciling the whiteboard with the SAP system every 2 to 4 hours to maintain accurate records.
- Filing System Management: The role involves establishing and maintaining an efficient filing system for all patient-related documents, including admission forms, discharge summaries, audit files, and minutes.
- Stationery Management: The Ward Clerk will be tasked with ordering bulk stationery supplies and ensuring that any issues with availability are promptly reported to the Unit Manager.
- Inventory and Stock Control: The role requires the Ward Clerk to assist in managing stock levels within the unit, conducting cycle counts, and ensuring that consumables (such as surgical items and medications) are available. The clerk will also manage stock credits to the pharmacy and update records of stock movement.
- Patient Transfers and Discharges: Ensuring that all patient transfers, discharges, and bed movements are accurately captured within the hospital’s systems. This includes working closely with the nursing and medical teams to ensure smooth transitions.
- Billing and Coding: The Ward Clerk will also be responsible for capturing all charges, including gases (such as oxygen) and equipment, on the approved system. Additionally, the clerk will handle the coding of Accident & Emergency patient files, including ICD 10 Code and CPT coding.
Required Qualifications and Experience
To qualify for the Ward Clerk Vacancy at Clinix Health Group, applicants must meet the following minimum requirements:
- Educational Requirements: NQF 5 or a relevant nursing qualification. This ensures that the successful candidate has the foundational knowledge required for the role.
- Computer Literacy: Familiarity with computer systems, including SAP, is essential. The ability to use basic office software and hospital systems is necessary for the effective completion of administrative tasks.
- Experience: At least 2 years of administrative experience, ideally in a healthcare setting, is required. This experience ensures that the candidate can handle the fast-paced nature of an A&E department.
- Additional Qualifications: Healthcare-related qualifications and finance-related qualifications are highly advantageous and will be considered an added benefit.
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How to Apply
Interested candidates can apply for the Ward Clerk: Accident and Emergency position by submitting their applications before the closing date on 27 August 2025. Applications must include an updated CV, a cover letter detailing relevant experience, and copies of qualifications. Interested applicants can apply directly on the Clinix Health Group website or by emailing their application to the specified email address provided in the vacancy notice.
This is an exciting opportunity for individuals looking to begin their career in healthcare administration. The Ward Clerk: Accident and Emergency position at Clinix Health Group offers a rewarding career where you can make a tangible impact on patient care and hospital operations. If you have the required qualifications and experience, don’t miss out on the chance to apply for this position before the deadline.
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