If you are an experienced Executive Assistant, Viva Talent has a remote opportunity. The role offers up to $1,600 per month, which is approximately R26,240 per month.
The position suits professionals with experience in operations, project coordination, recruiting, or similar roles. Candidates will support a US or Canadian startup executive.
The role is full-time and fully remote. It also offers fixed working hours, paid leave, health insurance, and career growth opportunities.
Viva Talent Executive Assistant Job Overview
Viva Talent is hiring an Executive Assistant to support a startup executive. The successful candidate will manage administrative duties and operational tasks.
This role requires someone who can work independently. You should also be comfortable managing competing priorities.
Key Job Details
- Position: Executive Assistant
- Company: Viva Talent
- Location: Remote
- Work arrangement: 100% remote
- Employment: Full-time
- Base salary: $1,200 per month
- Maximum total salary: $1,600 per month
- Approximate maximum: R26,240 per month
- Schedule: Fixed schedule
- Overtime: No overtime
- Weekends: No weekend work
- Training: Five weeks of paid training
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What Will the Executive Assistant Do?
The Executive Assistant will handle administrative and operational responsibilities. The role goes beyond traditional calendar management.
You will help the executive stay organised and focused. You will also identify ways to improve internal processes.
Administrative Responsibilities
The administrative side of the role includes several day-to-day responsibilities.
You will be responsible for:
- Managing the executive’s calendar
- Managing their inbox
- Coordinating meetings
- Arranging travel
- Managing expenses
- Planning events
These tasks require strong organisation and attention to detail. You will need to manage schedules without constant supervision.
Operational Responsibilities
The role also includes broader operational work. This makes it suitable for candidates with coordination experience.
Your responsibilities may include:
- Improving business workflows
- Analysing data
- Preparing reports
- Creating standard operating procedures
- Maintaining documentation
- Supporting projects
- Coordinating internal teams
Therefore, candidates with operations or project experience may have an advantage.
Viva Talent Executive Assistant Requirements
Applicants need relevant professional experience and strong communication skills.
Viva Talent is looking for candidates who meet the following requirements:
- At least two years of relevant experience
- C1-level English, written and spoken
- At least one role lasting two years or longer
- Experience with Google Workspace
- Experience with Slack
- Experience with Notion
- Interest in using AI tools
- A proactive approach to work
Relevant backgrounds include several types of coordination roles.
These include Operations Coordinator, Project Coordinator, and Recruiting Coordinator. Project Managers and similar professionals can also apply.
Importantly, Viva Talent wants people who take initiative. You should not need someone to constantly tell you what to do.
How Much Does the Viva Talent Job Pay?
The position offers a $1,200 monthly base salary. High-performing candidates can earn up to $1,600 per month.
The maximum amount is approximately R26,240 per month, based on the salary conversion provided for this vacancy.
Viva Talent also states that employees receive raises every six months. This provides an opportunity for earnings to increase over time.
Benefits and Perks
The role includes several benefits beyond the monthly salary.
Successful candidates can receive:
- Paid public holidays
- Paid vacation days
- Paid sick days
- Family care days
- Paid parental leave
- Global health insurance
- Five weeks of paid training
- Fixed working hours
- No overtime
- No weekend work
- Permanent remote work
The company also offers defined career progression opportunities.
Possible career paths include Senior Executive Assistant, Customer Success Manager, and Chief of Staff.
Who Should Apply?
This vacancy could suit professionals who enjoy working independently. It may also suit people who want to move into executive support.
Candidates from startups, agencies, and remote-first companies may be particularly suited. Experience in fast-paced environments can also help.
You should be comfortable switching between administrative and operational tasks. Strong written communication is equally important.
The role may also appeal to professionals who want a long-term remote career. Viva Talent describes the position as fully remote on an ongoing basis.
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Viva Talent Hiring Process
Viva Talent states that its recruitment process takes approximately six days.
The company onboards new employees every Monday. Candidates should therefore be prepared to move through the process quickly.
The company also reports a 4.7 out of 5 Glassdoor rating.
Applicants should ensure that their CV clearly shows relevant experience. Highlight coordination, project management, operations, and administrative responsibilities.
You should also mention your experience with Google Workspace, Slack, Notion, and AI tools.
How to Apply for the Viva Talent Executive Assistant Job
Eligible candidates based in Johannesburg can apply online.
Apply for the Viva Talent Executive Assistant position
Before applying, review your CV carefully. Make sure your experience matches the advertised requirements.
Important Recruitment Warning
Viva Talent has issued an important warning for applicants.
Official communication should come from an @execviva.com email address. Candidates should report messages from unofficial sources.
This includes recruitment messages received through Instagram or Facebook.
Applicants can report suspicious communication to careers@execviva.com. Viva Talent also states that it will never request payments from candidates.
Frequently Asked Questions
Is the Viva Talent Executive Assistant job remote?
Yes. The position is fully remote and open to candidates based in Johannesburg, South Africa.
How much can the Executive Assistant earn?
The base salary is $1,200 per month. The total monthly earnings can reach $1,600.
This is approximately R26,240 per month based on the conversion provided for the vacancy.
What experience does Viva Talent require?
Candidates need at least two years of relevant experience. Suitable backgrounds include operations, project coordination, recruiting, and project management.
What tools should applicants know?
Candidates should be comfortable using Google Workspace, Slack, and Notion. Viva Talent also wants candidates who are enthusiastic about AI.
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